Personal Assistant – Private Client Support

2 days, 16 hours ago
Full-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage personal and professional calendars, appointments, reminders, and schedules.
  • Arrange medical, wellness, and other personal appointments.
  • Coordinate bookings and follow-ups with external vendors and personal service providers.
  • Research and organize services, appointments, and other personal arrangements.
  • Manage correspondence and track outstanding requests.
  • Anticipate needs and proactively resolve scheduling and logistical issues.
  • Maintain accurate records of appointments, arrangements, and important information.
  • Complete general administrative tasks and ad hoc requests.
  • Identify opportunities to streamline recurring tasks through technology and automation.
  • Handle personal, professional, and patient-related information with strict confidentiality.

Requirements

  • Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role.
  • Excellent organizational, time-management, and attention-to-detail skills.
  • Strong written and verbal English communication skills.
  • Confidence communicating with vendors by phone, email, and text.
  • Ability to work independently, manage multiple requests, and proactively solve problems.
  • Proficiency with Google Workspace and calendar-management tools.
  • High standards of discretion, professionalism, and confidentiality.
  • Availability to work full-time during US Eastern Time hours.
  • HIPAA certification or willingness to complete certification before starting.
  • Experience supporting a busy or high-profile professional, coordinating personal services, using AI or workflow automation tools, or collaborating with an administrative team (preferred).

Benefits

  • 100% remote work arrangement.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker.

Interested in this position?

Apply directly on the company website

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