Executive & Operations Assistant (Orthodontic Practice & Family Office Support)

3 days, 8 hours ago
Full-time
Senior
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Track employee timesheets, PTO, and sick leave records for the orthodontic practice.
  • Support office management and general administrative coordination.
  • Maintain new hire paperwork, onboarding records, and vaccination documentation.
  • Track invoices and upload financial records into QuickBooks.
  • Assist with supply ordering, vendor coordination, and cost tracking.
  • Use practice management systems such as Ortho2Edge to support day-to-day operations.
  • Manage personal and family calendars and scheduling.
  • Coordinate travel arrangements and related logistics.
  • Assist with personal email management and other administrative tasks.
  • Support communication and administrative tasks related to residential properties, utilities, and German-speaking contacts.

Requirements

  • Fluency in German and English, both spoken and written.
  • Previous experience in an Executive Assistant, Office Manager, or Operations Support role.
  • Strong organizational and multitasking abilities.
  • Experience with QuickBooks or similar accounting software.
  • Excellent communication and follow-up skills.
  • Ability to handle confidential information with professionalism and discretion.
  • Comfortable balancing both business and personal administrative responsibilities.
  • Experience in a medical, dental, or orthodontic practice is preferred.
  • Familiarity with Ortho2Edge or similar practice management software is preferred.
  • Prior remote work experience is preferred.

Benefits

  • $1,500 to $1,800 per month compensation.
  • 100% remote work.
  • Full-time schedule, 40 hours per week.
  • Central Daylight Time (CST) working hours.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry in a monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Seasonal Property Operations Support

The Scion Group 1K-5K Real Estate

The Scion Group is hiring temporary full-time and part-time staff to support apartment turnover and help ensure a smooth move-out and move-in experience for residents.

32 minutes ago

Experienced Auto Painter (2nd Shift)

Carvana 10K-50K Automotive

Carvana is hiring an Experienced Auto Painter to prepare and finish vehicles in its high-tech reconditioning centers before they reach customers.

33 minutes ago

Medical Events Specialist / Business Support Specialist (m/f/d) – ideally based in Warsaw

Penumbra 1K-5K Health Care Providers & Services

Penumbra is hiring a Medical Events Specialist / Business Support Specialist in Warsaw to coordinate country-level medical education programs and events across marketing, sales, and healthcare stakeholders.

47 minutes ago

Senior Executive Assistant

3Pillar Global 1K-5K Internet Software & Services

Senior Executive Assistant at Executive Services supports the C-suite and Executive Leadership Team at a growing remote organization by coordinating executive operations, communications, and priorities.

1 hour, 13 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers