Medical Events Specialist / Business Support Specialist (m/f/d) – ideally based in Warsaw

2 weeks, 4 days ago
Full-time
Mid Level
Marketing and Growth
Penumbra

Penumbra

Penumbra Inc is a global healthcare company focused on innovating novel technologies to address challenging medical conditions in neuro and peripheral vascular markets. They design, develop, manufacture, and market medical devices for interventional th...

Health Care Providers & Services
1K-5K
Founded 2004

Description

  • Support and coordinate country-level medical education programs with Sales and Marketing to ensure smooth execution.
  • Organize event logistics including venues, travel, materials, demos, and hands-on technical sessions with medical devices.
  • Manage operational tasks such as budgets, compliance submissions (HCC), and physician reimbursements in collaboration with AP.
  • Serve as the main point of contact for physicians from registration through post-event follow-up.
  • Troubleshoot operational and technical issues before, during, and after events.
  • Gather training needs and help define suitable program formats with cross-functional teams.
  • Track program KPIs, measure outcomes, and report results to stakeholders.
  • Provide support, coaching, and guidance to colleagues and internal teams as needed.
  • Stay current on industry trends, medical device innovations, and best practices to improve operations and physician engagement.

Requirements

  • Bachelor’s degree or equivalent in events, marketing, business administration, biomedical engineering, or a related field.
  • Minimum 3 years of experience coordinating medical events.
  • Experience in medical devices, healthcare, or pharma is a strong advantage.
  • Hands-on experience with Cvent for educational events and registrations is a plus.
  • Strong organizational and project management skills with the ability to multitask across multiple educational formats.
  • Excellent communication and interpersonal skills to build relationships with internal teams, external partners, and physicians.
  • Analytical and data-driven mindset with experience tracking KPIs, measuring program success, and reporting outcomes.
  • Experience with Excel, data analysis, and BI tools is a strong plus.
  • Fluency in English is required; additional European languages are a strong plus.
  • Willingness to travel approximately 35% of the time.

Benefits

  • Annual fitness subsidy.
  • Employee Assistance Program for support and well-being.
  • Two weeks of paid Family Care Leave.
  • Paid extra time off on December 24th and 31st, in addition to local vacation days.
  • Employee Stock Purchase Program with 15% cashback on investments.
  • Comprehensive accident insurance during all business trips.

Interested in this position?

Apply directly on the company website

Apply Now

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