Executive Assistant (Operations & Systems Focus)

2 hours, 28 minutes ago
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Audit current workflows and identify inefficiencies across the business.
  • Build SOPs for the sales, proposal, delivery, and follow-up process.
  • Create structured client lifecycle workflows and repeatable operating frameworks.
  • Design clickable process flows, dashboards, and tracking systems.
  • Implement and maintain tools such as Asana, Notion, and other workflow systems.
  • Organize Google Drive, documents, and internal operational systems.
  • Translate vague direction into structured task pipelines and execution plans.
  • Provide light support for proposal writing, follow-ups, and client communication.
  • Coordinate fulfillment, delivery, and logistics-related tasks.
  • Work independently, maintain visibility on progress, and give regular updates.

Requirements

  • Strong experience as an Executive Assistant, Operations Manager, or Chief of Staff.
  • Proven track record of building systems, SOPs, and workflows from scratch.
  • Experience supporting founders or small teams.
  • Strong written communication skills for proposals and client-facing writing.
  • Experience with Google Workspace.
  • Canva experience is a bonus and relevant.
  • Background in education or teaching is a nice-to-have.
  • Experience with sales workflows, proposals, or service-to-scalable-business transitions is a nice-to-have.
  • Comfort working with unclear, incomplete direction and minimal oversight.
  • 20–30 hours per week, with async work and availability for brief check-ins in PST time zone.

Benefits

  • 100% remote work.
  • Flexible part-time schedule of 20–30 hours per week.
  • $700–$800 per month compensation.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 monthly entry raffle.

Interested in this position?

Apply directly on the company website

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