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AI-Native Executive Assistant / Operations Specialist

2 hours, 5 minutes ago
South Africa, Philippines
Full-time
Senior
Operations Specialist
Operations
Cybersecurity Notion
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 100

Description

  • Manage and triage emails, calendars, scheduling, and meeting coordination for the founder.
  • Organize documents, information, and core business workflows.
  • Support day-to-day operational tasks and priorities for the founder.
  • Use AI tools and automation to improve business processes and reduce repetitive work.
  • Identify automation opportunities and build AI-assisted workflows across the business.
  • Support sales follow-ups, customer and prospect communications, and outbound outreach campaigns.
  • Maintain organized records of sales activity and follow-up actions.
  • Manage hiring follow-ups, candidate communications, and recruitment workflows.
  • Organize company events, coordinate logistics, and manage receipt collection for accounting.
  • Support ISO 27001 compliance activities and security-related workflows.

Requirements

  • Previous experience as an Executive Assistant, Operations Assistant, Business Assistant, or in a similar role.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • Experience managing multiple priorities independently.
  • Strong research skills and attention to detail.
  • High level of ownership, accountability, and proactive problem-solving.
  • Comfortable working in a fast-paced startup environment.
  • Strong interest in AI tools, automation, and emerging technology.
  • Experience using AI assistants such as ChatGPT, Claude, Claude Code, Codex, or similar tools.
  • Nice to have: experience supporting founders or senior executives, sales operations or business development, Notion, Airtable, workflow automation tools, cybersecurity, compliance, ISO 27001, or software development.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No tracker required.

Interested in this position?

Apply directly on the company website

Apply Now

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