Accounts Receivable & Billing Specialist

1 hour, 40 minutes ago
Full-time
Junior
Finance and Accounting
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Pull and review accounts receivable information and statements of account for customers with past due balances in QuickBooks Online.
  • Monitor AR aging and follow up with customers on outstanding invoices via Microsoft Outlook.
  • Send updated statements of account and aging reports to customers in a timely and professional manner.
  • Process and apply incoming payments to keep accounts accurate and current.
  • Flag aged or high-risk accounts to management and support escalation as needed.
  • Review and complete invoice charges in Crown, the company’s transportation management and billing software.
  • Send invoices to customers through Crown.
  • Prepare Excel reports of invoiced jobs for upload into QuickBooks Online.
  • Communicate with customers regarding billing information for completed jobs via Microsoft Outlook.
  • Maintain accurate and organized billing records.
  • Temporarily cover full AR or full billing responsibilities when staffing gaps or PTO coverage are needed.

Requirements

  • Proven experience in accounts receivable, billing, or collections.
  • Strong attention to detail and accuracy when working with financial data and documentation.
  • Confident, professional written communication skills for client-facing follow-ups.
  • Comfortable working independently in a fast-paced, deadline-driven remote environment.
  • Reliable internet connection and a quiet, dedicated remote working setup.
  • Availability to temporarily expand scope and cover full AR or Billing functions during team absences.
  • Experience with Crown transportation management software is a significant advantage.
  • Background in freight, logistics, or import/export billing is preferred.
  • Familiarity with bonded cargo, MAWB/HAWB documentation, or customs-related charges is preferred.
  • Prior experience working with US-based clients in an EST-aligned shift is preferred.

Benefits

  • Full-time remote position with a 100% remote work setup.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 monthly entry raffle.
  • No tracker required.
  • Immediate start date available.

Interested in this position?

Apply directly on the company website

Apply Now

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