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Office Administrator

2 hours, 44 minutes ago
United States
Full-time
Junior
Administrative Assistant
Operations
Apply Now
ALTEN Technology

ALTEN Technology

ALTEN Technology is an engineering services company and consulting firm in the USA, providing tailored engineering solutions across various industries such as aerospace, medtech, robotics, automotive, and more. With a team of over 600 professionals, we...

Construction & Engineering
251-1K
Founded 1988
View All Jobs 28

Description

  • Coordinate and manage relationships with facility service providers and vendors.
  • Oversee office operations, including supply ordering, furniture purchases, and maintenance of shared spaces.
  • Manage office space planning, workstation setup for new hires, and seating and organizational charts.
  • Coordinate company-wide communications such as surveys, announcements, and calendar updates.
  • Handle shipping and receiving, including U.S. mail, package tracking, and receiving records.
  • Prepare and submit monthly expense reports and track office-related expenses.
  • Manage employee travel arrangements, including flights, hotels, transportation, and hotel prepayments.
  • Administer Concur, including profile setup, system maintenance, and user support.
  • Educate employees on travel policies and processes and maintain travel documentation.
  • Support HR with incentive tracking, onboarding logistics, badge access, and employee engagement initiatives.
  • Greet visitors, manage office check-in, and help maintain a professional office environment.
  • Coordinate office events, meals, snacks, catering, and team activities.

Requirements

  • High School Diploma required; college degree preferred.
  • Prior experience managing or running an office environment, or equivalent experience managing a household with complex logistics and coordination.
  • Background coordinating travel, events, and day-to-day office activities.
  • Experience working with vendors, service providers, and internal teams preferred.
  • Hospitality, retail, or customer-facing experience with strong organizational and service skills preferred.
  • Proven ability to plan and execute events, meetings, or group activities.
  • Highly organized with strong attention to detail and the ability to manage multiple priorities.
  • Strong verbal and written communication skills with the ability to interact effectively across all levels.
  • Personable and approachable with the ability to build positive relationships with employees and vendors.
  • Ability to create, follow, and improve processes to drive efficiency and consistency.
  • Must successfully complete a pre-employment drug screening as a condition of hire.

Benefits

  • Comprehensive benefits package.
  • Mentorship and career growth opportunities.
  • Opportunity to work on challenging engineering projects across aerospace, medical devices, robotics, automotive, EVs, rail, and more.
  • Supportive workplace culture focused on employees feeling valued and inspired to grow.
  • Equal opportunity employment practices.

Interested in this position?

Apply directly on the company website

Apply Now

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