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Legal Assistant

2 hours, 13 minutes ago
Philippines
Full-time
Mid Level
Paralegal
Legal
Asana Trello
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 288

Description

  • Prepare, proofread, organize, and maintain legal documents, contracts, NDAs, memos, and confidential case files.
  • Coordinate with legal counsel or firm staff on case progress, requirements, deadlines, hearings, and deliverables.
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  • Handle legal and executive inboxes, respond to emails, follow up on correspondence, and flag priority messages.
  • Communicate with clients by phone and email for scheduling, updates, and general inquiries.
  • Create invoices, track payments and expenses, assist with payroll, and record billable hours.
  • Research trends, industry practices, and legal information for executive reports and presentations.
  • Prepare travel itineraries and book flights, hotels, and transportation aligned with client preferences.
  • Update CRMs and case or project management systems, including support for marketing and business development data entry.
  • Create presentations, upload documents or media, maintain online profiles, and support ad hoc administrative and legal tasks.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Law firm experience or paralegal duties experience is highly preferred.
  • Bachelor’s degree or certificate in paralegal studies, business administration, or a related field is required.
  • Excellent written and verbal English communication skills at approximately B2 level or above.
  • Strong phone, email, and instant messaging communication skills.
  • Outstanding organizational and time management skills.
  • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
  • Proficient in Microsoft Office and Google Workspace, including Docs, Sheets, Calendar, Gmail, and Drive.
  • Familiarity with CRMs, case management software such as Clio or MyCase, or project tools such as Trello or Asana is a plus.
  • Willing to work a graveyard shift aligned with U.S. business hours.
  • USB headset with noise cancellation, working webcam, and a computer with at least a 1.8 GHz processor and 4GB RAM are required.
  • Main internet service speed of at least 25 Mbps cable connection and backup internet service speed of at least 10 Mbps are required.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Paid training.
  • 100% work-from-home setup.
  • Opportunities for career growth and upskilling.
  • Holiday and overtime pay.
  • Job security and stability.
  • Inclusive, supportive, and fun work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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