Marketing & AI Operations Coordinator | US hours

5 hours, 16 minutes ago
Full-time
Mid Level
Marketing and Growth

VirtuHire

VirtuHire is a staffing and recruiting company focused on helping businesses hire remote South African talent. It offers hiring support and employee management services including onboarding, payroll, compliance, and employer-of-record support.

Staffing / Recruiting
11-50
Founded 2019

Description

  • Coordinate marketing activities and manage social media content across relevant platforms.
  • Organize workflows, schedules, priorities, and task completion for day-to-day business operations.
  • Use ChatGPT and other technology to improve productivity, research information, and streamline repetitive processes.
  • Document and maintain standard operating procedures and promote consistent use of established systems.
  • Administer Shopify, Amazon, and Etsy stores, including listings, updates, and activity monitoring.
  • Capture and categorize expenses and transactions in QuickBooks and organize transaction data in Excel.
  • Maintain records, conduct research, coordinate tasks, and provide general administrative support.
  • Communicate proactively with the owner and team, raise issues early, and follow through on outstanding tasks.
  • Anticipate business needs, translate ideas into actionable tasks, and provide flexible support across changing priorities.

Requirements

  • Experience in operations, business administration, executive assistance, marketing coordination, or a similar multifaceted role.
  • Working knowledge of social media platforms and content management.
  • Regular experience using ChatGPT for research, task management, content support, process documentation, or workflow automation.
  • Familiarity with QuickBooks and basic bookkeeping, including expense capture and transaction categorization.
  • Experience with Shopify, Amazon, Etsy, or similar e-commerce platforms, with willingness to learn new systems.
  • Strong organizational and time-management skills with the ability to manage competing priorities independently.
  • Excellent written and verbal communication skills, including confidence participating in calls and raising questions.
  • Resourceful, proactive, solutions-oriented, resilient, and adaptable approach to work.
  • Ability to build trust, communicate challenges honestly, and work effectively with a fast-paced business owner.
  • Commitment to building a long-term working relationship of at least three to five years.

Interested in this position?

Apply directly on the company website

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