RemoteLeaf Logo
Log in Sign up

Executive Virtual Assistant

2 hours, 31 minutes ago
Philippines
Contract
Mid Level
Virtual Assistant
Project and Program Management
Apply Now
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250
View All Jobs 10

Description

  • Manage and proactively adjust the CEO’s calendars across multiple companies in real time.
  • Coordinate CEO-led projects by tracking progress, pushing deadlines when needed, and resolving bottlenecks.
  • Serve as the primary gatekeeper for internal and external communications directed to the CEO.
  • Draft, screen, and initiate executive correspondence with appropriate escalation when needed.
  • Plan and confirm meetings, conferences, and travel logistics.
  • Prepare agendas, collate materials, and document actionable meeting minutes.
  • Compile executive-ready reports, presentations, and briefs, checking for gaps or inconsistencies before submission.
  • Identify workflow inefficiencies and implement approved process improvements across multiple companies.
  • Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives.
  • Handle urgent or unexpected executive tasks independently and escalate only when necessary.

Requirements

  • 1–2+ years of experience supporting C-suite executives with multi-company responsibilities.
  • Ability to work independently, prioritize competing demands, and own outcomes without step-by-step direction.
  • Excellent verbal and written communication skills, with the ability to compose executive-level emails and documents.
  • Strong multitasking and time-management skills, including the ability to handle interruptions without losing focus.
  • Comfort performing voice-based tasks and working US-aligned schedules on Philippine night shift.
  • Proficiency with Google Suite, including Sheets, Docs, Calendar, and Gmail.
  • Quick learner of new tools, systems, and workflows.
  • Strong critical thinking skills with the ability to anticipate problems and propose solutions.
  • Ability to maintain confidentiality while managing multiple companies’ priorities.
  • Experience with video/voice conferencing tools, project management or note-taking platforms, and presentation tools such as Slides and Docs.

Benefits

  • PTO.
  • HMO.
  • Fully remote work.
  • Independent contractor structure.
  • US-aligned night shift schedule in Philippine time.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Assist World

Virtual Executive Assistant

Assist World IT Services

Assist World is hiring a full-time remote Virtual Executive Assistant in the Philippines or South Africa to support sales operations, post-call follow-ups, billing admin, and SOP-driven workflows for a small fast-growing team.

Philippines South Africa Full-time Junior Executive Assistant Virtual Assistant
$10k-$16k
HubSpot Notion
1 minute ago
Assist World

Virtual Administrative Assistant (Bilingual – Construction Industry)

Assist World IT Services

Assist World is hiring a bilingual Virtual Administrative Assistant to support daily operations, scheduling, documentation, and project administration for a U.S.-based construction company in a fully remote role.

South Africa Full-time Junior Virtual Assistant
$13k-$13k
16 minutes ago
Assist World

Virtual Assistant | Admin and Marketing Support for Retail and Coaching Business

Assist World IT Services

Assist World is hiring a part-time remote Virtual Assistant to support a small business owner with retail operations and a coaching business by keeping communications, scheduling, administration, and basic financial tasks organized.

Philippines South Africa Part-time Junior Virtual Assistant
$0k-$1k
Email Marketing
16 minutes ago
Assist World

Virtual Assistant

Assist World IT Services

Assist World is hiring a remote Virtual Assistant in South Africa to support operations through administrative coordination, task tracking, and organizational system management.

South Africa Full-time Entry Level Virtual Assistant
$12k-$13k
HubSpot Notion
31 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers