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Executive Assistant / Operations Assistant

2 hours, 53 minutes ago
South Africa
Full-time
Junior
Executive Assistant
Operations
Apply Now
Reworks Solutions

Reworks Solutions

ReWorks Solutions provides rigorously vetted, native English-speaking remote professionals backed by white-glove management and proactive support.

Internet Software & Services
View All Jobs 15

Description

  • Provide day-to-day administrative and operational support to leadership.
  • Assist with bookkeeping coordination by preparing and organizing financial information.
  • Support payroll coordination and time tracking to help maintain accurate employee records.
  • Create and manage client invoices and quotes.
  • Track inventory and operational supplies.
  • Maintain and update information across systems such as Xero, Tradify, and time-tracking platforms.
  • Coordinate scheduling, task tracking, and operational follow-ups.
  • Communicate with customers about scheduling, invoices, and general service inquiries.
  • Monitor tasks and workflows to ensure items are completed and followed up on.
  • Help improve internal organization and processes as the company grows.

Requirements

  • Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant is preferred.
  • Experience with invoicing, scheduling, and customer communication.
  • Comfortable working with multiple software systems and able to learn new tools quickly.
  • Experience with Xero, Tradify, or similar accounting/operations platforms is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Highly proactive, detail-oriented, and reliable.
  • Ability to identify tasks that require follow-up and take initiative without being prompted.
  • Experience supporting a service-based company is preferred.
  • Availability to work U.S. hours, 9am-5pm EST.

Benefits

  • Remote work from home.
  • Full-time role.
  • Work U.S. hours (9am-5pm EST).

Interested in this position?

Apply directly on the company website

Apply Now

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