Program Administration & Logistics Coordinator (Remote - US)

1 hour, 24 minutes ago
Full-time
Senior
Project and Program Management
Resolve to Save Lives

Resolve to Save Lives

Resolve to Save Lives is a global health organization saving lives from cardiovascular disease and preventing epidemics through proven strategies in low and middle-income countries.

Capital Markets
51-250
Founded 2017

Description

  • Manage the Chief Program Officer’s calendar, scheduling, conflicts, focus time, and recurring leadership meetings.
  • Coordinate meetings across teams, geographies, and time zones while maintaining the Office of the CPO’s operating rhythm.
  • Arrange executive and staff travel, including transportation, accommodations, itineraries, visas, and participant communications.
  • Prepare, submit, and reconcile expense reports in accordance with organizational policies.
  • Coordinate end-to-end logistics for meetings, workshops, retreats, learning events, and other gatherings.
  • Manage venues, catering, technology, materials, travel, room setup, and on-site or virtual participant support.
  • Maintain templates, checklists, vendor information, records, and lessons learned for future convenings.
  • Support contracting and procurement requests and track approvals, documentation, and completion.
  • Partner with program teams, Shared Services, Finance, Legal, vendors, and other stakeholders.
  • Identify process improvements and proactively resolve scheduling, logistical, and administrative issues.

Requirements

  • At least 5 years of experience in administrative coordination, executive support, event coordination, logistics, or a related field; international or distributed-organization experience is preferred.
  • Experience supporting senior leaders with complex calendar, travel, and expense management.
  • Experience coordinating meetings, workshops, retreats, or events with multiple participants and logistical requirements.
  • Experience working across teams with internal service functions and external vendors.
  • Experience with procurement, contracting, or related administrative workflows is preferred.
  • Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
  • Exceptional organizational, time-management, coordination, project-management, and follow-through skills.
  • Ability to anticipate needs, manage competing priorities, resolve problems independently, and work effectively under pressure.
  • Strong interpersonal, written, and verbal communication skills, with discretion when handling sensitive information.
  • Proficiency with Microsoft Office, Google Workspace, calendar and virtual meeting platforms, and travel and expense systems; familiarity with procurement and contracting processes and AI-enabled productivity tools is preferred.
  • Ability to work remotely during U.S. East Coast business hours, travel occasionally, and accommodate meetings across time zones.
  • Commitment to Resolve to Save Lives’ mission and values.

Benefits

  • Starting salary of $70,000–$82,000 annually.
  • Health insurance for employees and dependents.
  • Retirement contributions.
  • Paid annual and sick leave, plus public holidays.
  • Two paid organization-wide week-long breaks each year.
  • Professional development and home-office setup benefits.
  • Up-to-date computer equipment.
  • Remote work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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