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Purchasing Admin

1 day, 8 hours ago
Philippines, Kenya
Full-time
Junior
Project Coordinator
Operations
Apply Now
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50
View All Jobs 101

Description

  • Create, submit, update, and track purchase orders in the ERP/purchasing system, ensuring complete supporting documentation.
  • Communicate with suppliers by email, portals, and phone to request quotes, confirm pricing and availability, follow up on deliveries, and resolve basic order and invoice issues.
  • Maintain accurate vendor, item, and pricing records, including catalogs, preferred vendor lists, and vendor hot sheets.
  • Support inventory and job buyouts by entering and updating project-specific POs and maintaining cost data at the cost code level in Sage or similar systems.
  • Run, format, and publish recurring reports such as vendor spend, PO accuracy, budget versus actual, and commodity price trends.
  • Assist with digital fleet and asset tracking by updating records for vehicles and tools based on information from field and fleet teams.
  • Ensure purchasing activities follow procurement policies, approval workflows, documentation standards, and audit requirements.
  • Maintain standardized templates and checklists to support purchasing consistency and compliance.
  • Monitor market and commodity pricing for key electrical materials and summarize savings opportunities or risk to the purchasing or project team.

Requirements

  • Experience in purchasing, procurement, or administrative support, preferably in construction or electrical contracting.
  • Strong understanding of electrical materials and equipment.
  • Proficiency with Microsoft 365 tools, including Outlook, Excel, SharePoint, and Teams.
  • Comfort working in ERP/purchasing and accounting tools such as Sage.
  • Strong written and verbal communication skills.
  • High attention to detail and excellent time management in a remote work environment.
  • Ability to analyze quotes, compare pricing and terms, interpret basic cost and budget reports, and assess supplier performance trends.
  • Associate’s degree in Supply Chain, Business, or a related field is a plus.
  • Procurement certifications such as CPSM, CPP, or similar are preferred but not required.
  • Reliable high-speed internet, an appropriate home workspace, and ability to work agreed-upon core business hours.
  • This is a 100% remote, full-time role.

Benefits

  • 100% remote work arrangement.
  • Full-time employment.
  • Compensation up to $6/hr.

Interested in this position?

Apply directly on the company website

Apply Now

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