Executive Assistant / Coordinator

5 hours, 44 minutes ago
Full-time
Junior
Operations
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50

Description

  • Serve as the primary point of contact for customers who have booked events.
  • Gather complete event details from customers and verify that all information is accurate.
  • Communicate confirmed event details, special requests, and requirements to assigned facilitators.
  • Provide timely, professional follow-up with customers throughout the event lifecycle.
  • Review event reservations on a weekly and monthly basis.
  • Book LaserTag, GelTag, and Foam Party events in Wonderfly's Zenbooker system without scheduling conflicts.
  • Use checklists and intake forms to ensure all event details are captured and documented.
  • Assist with event logistics and help resolve scheduling or operational conflicts.
  • Request, send, and track Certificates of Insurance (COIs), W-9 forms, and approved Purchase Orders (POs).
  • Submit post-event POs for payment processing and follow up on outstanding payments.
  • Maintain accounts receivable spreadsheets and organized records across operational functions.
  • Provide executive assistant and ad hoc administrative support to leadership.

Requirements

  • 2 or more years of experience in an administrative, coordinator, or executive assistant role.
  • Strong customer service skills with excellent written and verbal communication.
  • Highly organized with exceptional attention to detail.
  • Experience managing scheduling, event coordination, or operations workflows.
  • Comfortable working with spreadsheets and tracking financial data such as purchase orders and accounts receivable.
  • Able to manage multiple tasks and priorities simultaneously in a remote environment.
  • Proficient with Google Workspace, Outlook, or similar productivity tools.
  • This is a full-time role.
  • Up to $6/hr compensation.
  • Applicants must provide explicit consent for Remote Raven to collect, process, store, and retain application information for recruitment and future opportunities.

Interested in this position?

Apply directly on the company website

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