Senior Executive Assistant

16 hours, 42 minutes ago
Full-time
Senior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
  • Coordinate internal and external meetings, prepare agendas, meeting materials, and executive briefings.
  • Manage and prioritize executive email, screen calls and correspondence, and draft or edit professional communications, reports, and presentations.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and expense reconciliation.
  • Support strategic initiatives and executive projects by tracking deliverables, deadlines, and action items.
  • Coordinate cross-functional teams, stakeholders, board meetings, off-sites, and company events.
  • Conduct research and prepare executive summaries, presentations, reports, and briefing documents.
  • Maintain confidential records, contracts, documentation, expense reports, invoicing, and budget tracking.
  • Improve administrative systems, processes, and executive office operations.
  • Take meeting notes and distribute action items to keep leadership aligned.

Requirements

  • 5+ years of experience in Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations roles.
  • Proven experience supporting CEOs, founders, presidents, or C-Suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • High level of discretion, professionalism, and confidentiality.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
  • Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations (preferred).
  • Proficiency with Microsoft Office Suite, Google Workspace, project management tools such as Asana, Monday.com, Notion, or Trello, video conferencing tools such as Zoom, Microsoft Teams, or Google Meet, and expense/travel management tools.

Benefits

  • Remote, full-time role with U.S. business hours.
  • Opportunity to support senior executive leadership, including the CEO and C-suite.
  • Work in a strategic, high-responsibility role with direct exposure to executive operations.
  • Potential to improve and scale administrative systems and processes.

Interested in this position?

Apply directly on the company website

Apply Now

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