Office Manager & Production Coordinator

1 day, 3 hours ago
Full-time
Junior
Project and Program Management
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage permit applications, municipal follow-ups, and compliance for California roofing projects.
  • Serve as the primary contact for homeowners and commercial customers, providing updates and handling inquiries.
  • Generate, send, track, and reconcile invoices and payments in QuickBooks.
  • Coordinate production timelines, material deliveries, crew schedules, and potential conflicts with project managers and field teams.
  • Maintain complete and accurate project records, photos, contracts, notes, and permit documents in JobNimbus.
  • Handle filing, data entry, internal communications, and other day-to-day administrative tasks.
  • Escalate field-related issues and customer concerns to the appropriate project manager.
  • Review new jobs and status updates, prioritize tasks, and keep projects moving through completion.

Requirements

  • At least 2 years of experience as an office manager, production coordinator, or administrative coordinator.
  • Construction, roofing, or related trade experience preferred.
  • Hands-on experience with JobNimbus or a comparable construction CRM.
  • Proficiency with QuickBooks for invoicing, payment tracking, and basic financial records.
  • Experience pulling building permits or coordinating permit applications.
  • Knowledge of California municipal permitting or a comparable jurisdiction.
  • Strong written and spoken English communication skills.
  • Ability to manage multiple projects, prioritize tasks, and maintain accurate records with minimal supervision.
  • Professional communication skills for working with customers, municipalities, contractors, and internal teams.
  • Strong attention to detail, ownership, follow-through, and proactive communication.
  • Availability to work full-time during U.S. business hours.
  • Comfort coordinating across teams and time zones by phone, email, and CRM notes.

Benefits

  • Full-time remote work arrangement.
  • Work during U.S. business hours.

Interested in this position?

Apply directly on the company website

Apply Now

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