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Business Operations Coordinator

10 hours, 25 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica
Full-time
Junior
Operations Analyst
Operations
CRM
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 56

Description

  • Maintain daily operational workflows to support smooth business performance.
  • Support the Owner with administrative and operational coordination tasks.
  • Identify operational inefficiencies, gaps, and issues proactively and flag them appropriately.
  • Maintain and update CRM records so job data, client information, and scheduling details stay accurate and current.
  • Organize and manage digital files across platforms such as Excel, OneDrive, and CompanyCam.
  • Process invoices, support billing alignment with completed work, and help maintain accurate accounts receivable records.
  • Coordinate with accounting to keep documentation and financial records organized and complete.
  • Monitor crew schedules and job progress using Aspire and Azuga, including conflicts, delays, and time discrepancies.
  • Track daily time entries accurately for payroll processing and job costing.
  • Manage inbound leads and client communications, updating CRM records and ensuring timely follow-up.
  • Prepare reports, proposals, and responses to RFPs.
  • Assist with vendor research, pricing comparisons, and municipal contract research.
  • Manage the Owner’s email and Teams communication channels, responding to routine items and escalating priority issues.

Requirements

  • Proven experience in operations coordination, administrative support, invoicing, or billing.
  • Experience working across multiple systems and platforms simultaneously.
  • High proficiency in Microsoft Office Suite, including Excel, Outlook, Word, Teams, and OneDrive.
  • Experience with CRM systems; Aspire experience is a plus but not required.
  • Strong written communication skills and professional email management ability.
  • High attention to detail with the ability to spot discrepancies quickly.
  • Self-motivated and able to work independently with minimal supervision.
  • Strong organizational and time management skills in fast-moving environments.
  • Availability to work full-time during U.S. business hours, with EST required.

Interested in this position?

Apply directly on the company website

Apply Now

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