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Administrative & Bookkeeping Assistant

1 day, 13 hours ago
Costa Rica, Mexico, Brazil, Colombia
Full-time
Mid Level
Administrative Assistant
Operations
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 29

Description

  • Manage daily bookkeeping activities and keep financial records accurate, organized, and up to date.
  • Process payroll calculations and ensure timely, accurate payment distribution.
  • Prepare required tax forms and support compliance with applicable financial regulations.
  • Support the implementation, maintenance, and optimization of accounting systems and financial tools.
  • Oversee inventory tracking, ordering, stock level management, and replenishment planning.
  • Monitor usage trends to prevent shortages, delays, and overstocking.
  • Maintain documentation and reporting for inventory movement, costs, vendor payments, contracts, and obligations.
  • Execute vendor and expense optimization efforts to control costs and improve efficiency.
  • Build and maintain strong vendor relationships and coordinate timely service and favorable terms.
  • Use spreadsheets and internal reports to support analysis, tracking, decision-making, and process reliability.

Requirements

  • Proven experience in bookkeeping and financial administration.
  • Hands-on experience managing inventory and vendor relationships.
  • Strong proficiency with accounting and payment processing tools, including QuickBooks and Square.
  • Advanced Excel skills for tracking, analysis, and reporting.
  • Excellent written and verbal communication skills, especially when working with vendors.
  • Ability to manage time effectively and prioritize tasks independently.
  • Comfortable working independently in a remote environment during U.S. business hours.
  • Previous experience in a similar administrative or bookkeeping role is preferred.
  • Experience supporting small businesses or creative-service environments is preferred.
  • Familiarity with U.S. small business tax requirements and compliance processes is preferred.
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
  • Relevant certifications or professional training are a plus.

Benefits

  • Full-time remote position.
  • Work schedule aligned with U.S. business hours.
  • Opportunity to support a creative, service-driven business in an execution-focused role.
  • Hands-on ownership of bookkeeping, inventory, and vendor operations.

Interested in this position?

Apply directly on the company website

Apply Now

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