Administrative & Bookkeeping Assistant

2 hours, 37 minutes ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage daily bookkeeping activities and maintain accurate financial records.
  • Process invoices, expenses, reconciliations, and transaction tracking.
  • Support payroll calculations and timely payment processing.
  • Prepare and organize financial, tax, and compliance documentation.
  • Maintain and optimize accounting systems, workflows, and digital records.
  • Monitor inventory levels, stock movement, and usage trends.
  • Coordinate inventory ordering, restocking, and tracking documentation.
  • Build and maintain vendor relationships and manage vendor invoices, contracts, and payment schedules.
  • Create and update spreadsheets, trackers, and operational reports.
  • Support internal administrative workflows and assist leadership with operational tasks as needed.

Requirements

  • Proven experience in bookkeeping, accounting support, or financial administration.
  • Hands-on experience with inventory management and vendor coordination.
  • Strong proficiency with QuickBooks, Square, or similar accounting/payment systems.
  • Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to prioritize tasks and manage workflows independently.
  • Previous experience supporting small businesses, creative agencies, or service-based businesses is preferred.
  • Familiarity with U.S. small business tax processes and compliance requirements is preferred.
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred; relevant certifications or bookkeeping/accounting training are a plus.

Benefits

  • Full-time remote position.
  • Working hours aligned with U.S. business hours.
  • Opportunity to support a creative, service-driven business with hands-on operational ownership.

Interested in this position?

Apply directly on the company website

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