Executive Assistant to the CEO

2 hours, 6 minutes ago
Full-time
Senior
Project and Program Management
Health Care Providers & Services
1-10
Founded 1995

Description

  • Coordinate and document strategic meetings, including next steps and assigned owners.
  • Manage cross-functional projects in ClickUp and maintain accountability across teams.
  • Track deliverables, dependencies, timelines, and major deadlines across multiple initiatives.
  • Proactively identify delays, propose solutions, and adjust schedules as needed.
  • Maintain and optimize the CEO’s calendar, meetings, and scheduling priorities.
  • Coordinate internal and external meetings across multiple time zones.
  • Monitor, organize, and prioritize the CEO’s inbox and draft professional communications.
  • Draft and edit written materials such as emails, newsletters, blog posts, memos, and client-facing documents.
  • Maintain SOPs, team handbooks, and process documentation.
  • Plan travel logistics, prepare itineraries, and support event and conference coordination.
  • Support communication tools, process improvements, automation initiatives, and internal reporting dashboards.

Requirements

  • Minimum 3 years of experience as an Executive Assistant supporting senior leadership or a CEO.
  • At least 2 years of experience working remotely in the Eastern Time Zone.
  • Background in mass communication, media, or content writing preferred.
  • Exceptional organizational, time management, and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with ClickUp, Microsoft Workspace, Zoom, and cloud-based file systems.
  • Strong initiative and independence in managing competing priorities.
  • Experience supporting virtual teams in a fully remote environment.
  • Schedule availability for a full-time role with an approximately 50-hour work week, 9:00 AM - 5:00 PM EST.

Benefits

  • Salary range of $1,800 - $2,000 per month.
  • Competitive pay commensurate with experience.
  • Performance-based bonuses as the company grows.
  • Direct mentorship from the Founder and CEO.
  • 21 days of paid time off.
  • Health benefits in progress.
  • 13th-month end-of-year bonus.

Interested in this position?

Apply directly on the company website

Apply Now

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