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Events Coordinator

2 weeks, 6 days ago
Mexico, Argentina
Full-time
Junior
Project Coordinator
Project and Program Management
ClickUp
Apply Now
Mds Co

Mds Co

Mds Co provides innovative technology solutions including software development, IT consulting, and digital transformation services for global clients.

Communications Equipment
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Description

  • Own the full event lifecycle from initial planning through post-event wrap-up for founder socials, boardrooms, roundtables, masterminds, chapter events, and squad gatherings.
  • Build and maintain event project plans and timelines, tracking deliverables, deadlines, stakeholder actions, and dependencies.
  • Source, evaluate, and confirm venues, and manage venue logistics including contracts, A/V, catering, room setup, signage, and day-of contacts.
  • Maintain contingency plans with backup venue options and escalation protocols for each event.
  • Track and reconcile event budgets and coordinate cost management with the Events Director.
  • Brief and prepare event hosts with checklists, format guidance, audience context, and timing expectations.
  • Build and manage a host pipeline for chapter events, including identifying, onboarding, and preparing member hosts.
  • Collect, review, format, and distribute event presentations and materials so they are polished and on brand.
  • Create run-of-show documents covering agenda flow, timing, speaker order, transitions, AV cues, and contingency notes.
  • Manage guest lists, RSVPs, pre-event attendee communications, and post-event feedback flows in coordination with internal teams.
  • Support chapter and squad event calendars across multiple cities, flagging capacity, timing, or resource conflicts proactively.
  • Collaborate with the Events Director and cross-functional teams on planning, execution, debriefs, flagship events, and attendee/prospect coordination.

Requirements

  • 2+ years of event coordination or event management experience with end-to-end logistics across multiple simultaneous events.
  • Demonstrated ability to manage overlapping events and formats without losing detail or missing deliverables.
  • Strong organizational skills and obsessive attention to detail.
  • Excellent written and verbal communication skills for briefing hosts, writing attendee communications, and updating stakeholders.
  • Experience with project management and coordination tools such as ClickUp, Airtable, Google Workspace, or equivalent.
  • Proactive problem-solving mindset with backup plans prepared in advance.
  • Comfortable traveling for in-person event execution and representing the organization professionally on the ground.
  • Self-directed in a remote-first environment with the discipline to manage a complex event calendar independently.
  • Experience coordinating private, high-end, or founder-focused events such as dinners, boardrooms, or masterminds is preferred.
  • Background in community management, membership organizations, or ecommerce-adjacent industries is preferred.
  • Experience briefing and preparing non-professional hosts is preferred.
  • Familiarity with building run-of-show documents and event briefing materials from scratch is preferred.
  • Experience supporting a senior events lead or director in a fast-paced, high-volume events environment is preferred.

Benefits

  • Salary of $2,000–$3,000 USD/month depending on experience and track record.
  • Annual bonus pool participation tied to Membership Income growth and KPI performance.
  • Bonus structure includes 50% paid at year-end and the remainder paid mid-year following.
  • Team member referral bonus of $750 to $2,500 for successful hires, subject to retention conditions.
  • Spot bonuses may be awarded at executive team discretion for exceptional performance or standout event execution.
  • Flexible global work setup with the ability to work from home, a café, or while traveling.
  • Outcome-driven culture with autonomy over how you manage your day.
  • Company-wide breaks at major holidays plus a monthly Friday off.
  • Opportunities to network with more than 700 e-commerce entrepreneurs and attend exclusive events worldwide.
  • Continuous professional development in a company that runs nearly 100 events per year.

Interested in this position?

Apply directly on the company website

Apply Now

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