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Logistics & Event Coordinator

3 weeks, 4 days ago
Anywhere
Mid Level
Project Coordinator
Project and Program Management
Apply Now
K.L. Scott & Associates

K.L. Scott & Associates

K.L. Scott & Associates is a management and information technology consulting firm that specializes in strategic planning and performance management, business process management, IV&V, and information management. K.L. Scott & Associates, LLC. is a mana...

Professional Services
11-50
Founded 2013
View All Jobs 6

Description

  • Plan and coordinate logistics for in-person, virtual, and hybrid events, including peer-learning convenings, trainings, webinars, and site visits.
  • Manage venues, virtual meeting platforms, catering, audiovisual needs, registration, and attendee communications.
  • Coordinate travel arrangements and reimbursements for staff, federal partners, and invited participants in compliance with federal travel rules.
  • Prepare, assemble, and distribute event materials, agendas, name badges, and participant packets.
  • Maintain event calendars, invitation lists, RSVPs, post-event evaluations, and reporting.
  • Ensure events meet accessibility, language-access, and federal meeting requirements.
  • Track event budgets and vendor contracts, and reconcile expenses with the Project Manager.
  • Provide on-site and virtual event support and troubleshoot issues in real time.

Requirements

  • Minimum of four years of event and logistics coordination experience, preferably in a government, nonprofit, or human-services setting.
  • Bachelor's degree in event management, hospitality, communications, business administration, or a related field, or equivalent experience.
  • Demonstrated experience coordinating professional events, trainings, or convenings, including virtual and hybrid formats.
  • Familiarity with the TANF program and the government and grantee audiences served by the project.
  • Awareness of marriage and family-strengthening subject matter sufficient to prepare accurate, on-message materials.
  • Strong organizational, vendor-management, and multitasking skills with exceptional attention to detail.
  • Knowledge of federal travel, meeting, and accessibility requirements.
  • Proficiency with registration, survey, and virtual-event platforms.
  • Certified Meeting Professional (CMP) or equivalent credential (preferred).
  • Experience supporting federally funded conferences, TA convenings, or grantee events (preferred).
  • Experience coordinating multi-site or multi-state logistics (preferred).

Interested in this position?

Apply directly on the company website

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