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Events Project Manager

2 weeks, 5 days ago
Philippines
Full-time
Mid Level
Operations Specialist
Project and Program Management
Asana
Apply Now
Hireframe

Hireframe

Hireframe is a nearshore and offshore staffing agency that sources top remote talent for high growth companies, offering on-demand recruitment services for critical positions in various sectors.

Professional Services
51-250
View All Jobs 30

Description

  • Own day-to-day maintenance of the season event budget by recording actuals, tracking variances, and flagging off-plan trends across all six events.
  • Manage vendor onboarding and payment processing in Ramp, including vendor setup, invoice coding, approval routing, and payment submission.
  • Monitor staged vendor payment schedules and proactively alert the team when deposits, milestone payments, or final payments are due.
  • Support multi-currency reconciliation across USD, AUD, and CAD and flag conversion impacts on the budget.
  • Surface risks such as budget overages, vendor delays, missing deliverables, and timeline slippage before they escalate.
  • Serve as a communication hub between the internal team and external vendors by coordinating timelines, following up on deliverables, and maintaining accountability.
  • Prepare concise budget summaries and status updates for leadership.
  • Triage the Asana task queue by identifying urgent, blocked, and escalated items.
  • Build and maintain event timelines, pre-production checklists, and run-of-show documents.
  • Track vendor contracts and ensure payment and deliverable milestones are met on schedule.

Requirements

  • 3–5 years of experience in a production coordinator, production finance, or event operations role.
  • Experience in entertainment, live events, sports, or agency production is ideally preferred.
  • Strong command of complex spreadsheets, especially Google Sheets, including multi-sheet budget models.
  • Experience managing vendor payments and onboarding, including work in AP or expense management tools.
  • Clear and professional written English for vendor communication, internal messaging, and leadership updates.
  • Proactive communication style with the ability to flag problems and follow up without prompting.
  • Ability to work core PST hours or start a few hours earlier to align with EST.
  • Experience with Ramp, Asana, or similar expense management and project management tools is a plus.
  • Background in multi-currency budgeting or international event production is a plus.
  • Live event or sports production experience is a plus.

Benefits

  • Permanent remote work flexibility in a remote-first organization.
  • Paid Time Off.
  • Health Maintenance Organization (HMO) coverage.
  • Annual performance bonuses.
  • Dedicated coaches for support and skill-building.
  • Opportunities for professional growth.
  • Supportive environment focused on professional development and success.

Interested in this position?

Apply directly on the company website

Apply Now

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