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Legal Services Coordinator

1 month, 1 week ago
Chile, Guatemala, Peru, Colombia, Venezuela
Full-time
Junior
Paralegal
Operations
Apply Now
Freelance Latin America

Freelance Latin America

Freelance Latin America connects businesses with skilled international remote workers in any industry. Maximize your business growth potential while keeping costs low by connecting with specialized bilingual freelancers through our remote staffing solu...

Professional Services
1-10
Founded 2017
View All Jobs 7

Description

  • Answer incoming calls professionally and route messages to the appropriate team members.
  • Conduct client intake, collect essential information, and follow up on pending matters.
  • Manage calendars and schedule appointments for clients and prospective clients.
  • Collect, verify, and organize intake forms, questionnaires, and other required documentation.
  • Maintain accurate client records in the firm's software and databases.
  • Prepare software-generated legal documents and organize digital files according to established procedures.
  • Review documents for formatting, pagination, headers, footers, and final quality before distribution.
  • Provide clients with secure access to their online client portal.
  • Coordinate client signing ceremonies, including scheduling notaries and witnesses for in-person and virtual appointments.
  • Prepare standard client correspondence, participate in team meetings, and assist with status reporting and workload organization.

Requirements

  • Minimum of 3 years of office or administrative experience.
  • Previous law firm experience is not required.
  • Customer service, hospitality, or marketing experience is considered an asset.
  • Excellent verbal and written communication skills.
  • Friendly, professional, energetic, and client-focused demeanor.
  • Strong organizational and time management skills with the ability to handle multiple deadlines.
  • High attention to detail and commitment to accuracy.
  • Ability to work independently while collaborating effectively with a team.
  • Strong computer skills and the ability to quickly learn new software platforms.
  • Excellent problem-solving abilities with a proactive, solution-oriented mindset.
  • Professionalism, integrity, and a commitment to delivering exceptional client service.
  • Availability to work Monday through Friday from 8:00 AM to 5:00 PM EST.

Benefits

  • Competitive pay in US Dollars.
  • Paid every two weeks.
  • Multiple payment methods available, including Zelle, Face Bank, and Binance.
  • Opportunity to work with respected business professionals.
  • Team input is valued and encouraged.
  • Birthday and work anniversary celebrations.
  • Access to brand alliances that provide extra freelancer benefits.
  • Weekly recreation activities that support a healthy work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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