SOP & Systems Architect (Notion + AI)

2 hours, 56 minutes ago
Full-time
Mid Level
Technical Writing and Documentation

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Design and build tailored delegation and workflow systems for new clients in Notion.
  • Own the structure, creation, and continuous improvement of client operating systems.
  • Translate messy workflows, notes, and conversations into clear SOPs and documented processes.
  • Collaborate with founders, executive assistants, and internal operations to refine systems.
  • Build clean, scalable processes that are actually used by clients and teams.
  • Support client success and long-term retention through effective systems design.
  • Manage multiple systems and clients simultaneously while maintaining quality and organization.
  • Create documentation that converts operational needs into practical workflows and leverage.

Requirements

  • 3+ years of experience in operations, systems, process documentation, client success, or project management.
  • Advanced proficiency in Notion, including databases, relations, rollups, templates, and dashboards.
  • Experience building SOPs from scratch in fast-moving environments.
  • Strong written and spoken English, with C2 level preferred.
  • Ability to manage multiple systems and clients simultaneously.
  • Strong organizational skills and attention to detail.
  • Ability to take messy inputs such as Looms, notes, and conversations and turn them into clear documentation.
  • Comfort working remotely with distributed teams.
  • High ownership, professionalism, and discretion.
  • Experience with Zapier or other automation tools.
  • Experience using AI tools like Claude, Claude Co-work, or ChatGPT for documentation and workflows.
  • Strong interest in productivity systems and frameworks.
  • Familiarity with concepts from books like Getting Things Done, Building a Second Brain, or Atomic Habits is a plus.

Benefits

  • Fully remote role.
  • Opportunity to work closely with founders and leadership.
  • Meaningful ownership over client systems and internal processes.
  • Significant growth and upward mobility as the company scales.
  • Performance-based bonuses.
  • Paid time off.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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