Editorial Contributor Administrator (Type 7 / ERG Media)

1 hour, 26 minutes ago
Full-time
Mid Level
Operations
ERG Media

ERG Media

ERG Media is a global creative agency and publishing house founded in 2017 by Ted Gushue. With a focus on thoughtful storytelling, the company launched its publishing imprint ERG in 2022, delivering best-in-class books with high-quality photography, la...

Software

Description

  • Own the logistics for a global network of photographers, writers, and creatives.
  • Act as the bridge between creative directors in Milan and freelance contributors worldwide.
  • Maintain and organize the contributor database.
  • Issue clear creative briefs to contributors.
  • Chase deadlines and keep contributor work on schedule.
  • Manage contract administration, including onboarding, NDAs, and rights-related paperwork.
  • Track incoming assets against the master schedule in Dropbox and related tools.
  • Process monthly freelance invoices and coordinate payments with the finance and admin team in Amsterdam.
  • Remove contributor logistics from the workload of founders and operations leads.
  • Help define and institutionalize contributor management systems as the company scales.

Requirements

  • Background in creative operations, agency logistics, or production coordination.
  • Highly organized with exceptional attention to detail.
  • Experience handling freelance contracts, rights management, and invoice processing across multiple currencies, including EUR, USD, GBP, and JPY.
  • Excellent professional communication skills.
  • Ability to hold creatives to strict deadlines through email and WhatsApp.
  • Familiarity with Slack, Dropbox, and project management software.
  • Ability to remain calm under pressure in a fast-moving, creatively driven environment.

Benefits

  • Pivotal role in a globally recognized publishing agency.
  • Direct support of the core creative team.
  • Hybrid setup based in the Milan creative headquarters.
  • Open to fully remote candidates.
  • Opportunity to build and formalize contributor management systems from the ground up.
  • Close daily collaboration with Ops and Business leads.

Interested in this position?

Apply directly on the company website

Apply Now

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