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Finance Specialist / Manager

11 hours, 37 minutes ago
Anywhere
Full-time
Mid Level
Accounting Manager
Operations
Apply Now
Epoch AI

Epoch AI

Epoch is a research institute focused on exploring critical trends and questions that influence the development and governance of artificial intelligence, providing valuable insights into its societal implications.

Professional Services
1-10
Founded 2022
View All Jobs 7

Description

  • Review payment requests and disburse payments for honorariums, reimbursements, per diems, invoices, and similar items.
  • Manage vendor and contractor payment workflows, including payee onboarding and tax-form collection.
  • Maintain the SOP library for finance procedures and support finance process documentation.
  • Manage Mercury and credit card operations, including receipt collection, expense policy compliance, and expense coding.
  • Track and support team budgets, restricted grant budgets, tech stipends, and retreat budgets.
  • Keep the books current in QuickBooks Online by entering cash disbursements and receipts, updating dimensions and reports, and running close cycles.
  • Operate and improve AI-assisted finance automations and coordinate with external accountants.
  • Invoice clients, track receivables, and issue annual financial forms such as 1099s and 1042s.
  • Manage restricted and unrestricted fund balances, including tracking, releasing, and reporting to funders.
  • Prepare allocations and schedules for audited financial statements and Form 990, and produce monthly financial reports and management accounts.
  • Prepare for and coordinate the annual audit, including document compilation, schedules, and auditor communication.
  • Own financial SOPs and accounting policy, support internal controls and reconciliations, and help build forecasting tools.
  • Support capital management strategies and, over time, treasury and investment execution.
  • Manage contractors, vendors, and external CPA firms at the Manager level.
  • Evaluate and potentially lead a future migration to more sophisticated accounting software at the Manager level.

Requirements

  • 2+ years of experience in finance operations in a financially complicated nonprofit or fast-paced high-growth environment.
  • Understanding of nonprofit and multi-entity accounting, including restricted funds and GAAP compliance.
  • Hands-on bookkeeping or accounting experience with QuickBooks.
  • Comfort taking ownership and operating with high agency.
  • Comfort with AI tools and automation, with enthusiasm for streamlining financial processes.
  • Advanced experience with Excel or Google Sheets.
  • Highly organized, detail-oriented, and able to navigate ambiguity and uncertainty.
  • Interest in and understanding of Epoch AI's mission.
  • Professional-level English proficiency and all application materials submitted in English.
  • Ability to overlap with Pacific Time for at least 4 hours; remote candidates preferred to overlap with UTC-8.
  • For the Manager level: 3+ years of relevant experience, including owning recurring close cycles end to end.
  • For the Manager level: experience working directly with external auditors and managing accounting or bookkeeping providers.
  • Nice to have: experience supporting or preparing for a nonprofit audit and Form 990.
  • Nice to have: experience implementing or migrating accounting platforms.

Benefits

  • Annual salary of $80,000-$120,000 USD for Finance Specialist or $100,000-$140,000 for Finance Manager, depending on location and experience.
  • Fully remote environment with flexible work hours.
  • Comprehensive global health insurance, including supplemental local benefits where available and legally required.
  • Life insurance and a pension plan, if applicable in your country.
  • Generous PTO, including 30 days protected per year, unlimited personal and sick leave, and no specific annual limit.
  • 4 months paid parental leave for permanent staff with at least 12 months of tenure, with prorated leave for shorter tenure.
  • Flexible expense policy for equipment, productivity tools, learning and development, and unlimited AI tools spending subject to approval.
  • Paid work trips, including 3 staff retreats per year and relevant conferences.
  • Access to well-equipped Berkeley offices with paid meals, snacks, gym access, and at least 20 office days per year for all staff.

Interested in this position?

Apply directly on the company website

Apply Now

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