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Real Estate Executive Virtual Assistant

3 weeks, 4 days ago
Philippines
Part-time
Mid Level
Virtual Assistant
Sales and Business Development
Instagram API
Apply Now
Elevate and Delegate

Elevate and Delegate

Elevate & Delegate: Headhunting agency for affordable offshore talent. Hire Virtual Assistants to streamline operations and improve efficiency.

Professional Services
1-10
View All Jobs 30

Description

  • Manage the agent’s calendar, scheduling, priorities, reminders, and administrative workflows.
  • Convert voice notes, messages, emails, and screenshots into organized tasks, communications, and follow-ups.
  • Manage incoming calls, gather information, return calls, and escalate important matters.
  • Provide sellers with updates on listings, marketing, showings, feedback, and next steps.
  • Respond to clients, agents, vendors, and partners across email, phone, social media, and other channels.
  • Manage leads, nurture client relationships, and maintain accurate records in Lofty CRM or similar systems.
  • Coordinate vendors, track timelines, and support listing preparation and active transactions.
  • Assist with listing marketing, social media engagement, business development, market research, and investment opportunities.
  • Anticipate needs, improve workflows, resolve issues proactively, and ensure deadlines are met.

Requirements

  • Previous experience supporting a real estate agent, broker, or real estate team.
  • Experience with Lofty, Follow Up Boss, KVCORE, or similar real estate CRM platforms.
  • Excellent spoken and written English with confidence communicating directly with clients, agents, and vendors.
  • Strong organizational, multitasking, prioritization, and follow-up skills.
  • Experience coordinating vendors and managing multiple projects simultaneously.
  • Familiarity with Instagram, Facebook, email, and other client communication platforms.
  • Ability to work independently, identify priorities proactively, and operate in a fast-paced environment.
  • Professional, friendly, customer-service-oriented communication style.
  • Resourceful, dependable, detail-oriented, solutions-oriented, and interested in a long-term partnership with the agent.
  • Ability to complete initial interview responses through a Loom video in a professional, well-lit, quiet setting.

Benefits

  • Directly work with the client and independently manage client-related communications and services.
  • Payments are made directly by the client, without Elevate and Delegate processing payroll.
  • Vacation and holiday scheduling is coordinated according to the client’s business needs and policies.

Interested in this position?

Apply directly on the company website

Apply Now

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