Operations Coordinator

2 hours, 45 minutes ago
Full-time
Senior
Operations
Elevate and Delegate

Elevate and Delegate

Elevate & Delegate: Headhunting agency for affordable offshore talent. Hire Virtual Assistants to streamline operations and improve efficiency.

Professional Services
1-10

Description

  • Perform high-volume data entry and maintain accurate records across multiple systems.
  • Contact insurance companies to check insurance claim status.
  • Add and update customer and job information in Restoration Manager or related systems.
  • Create, review, and update estimates using Xactimate.
  • Track, reconcile, and maintain sales expenses.
  • Organize digital files, records, and documentation.
  • Review work for errors and correct issues before submission.
  • Manage multiple administrative tasks while meeting deadlines.
  • Communicate professionally with internal team members and proactively report issues.
  • Work independently, maintain confidentiality, and identify process improvements.

Requirements

  • 5+ years of Virtual Assistant experience, preferably supporting a US-based company.
  • Administrative support and high-volume data-entry experience.
  • Excellent written and spoken English with professional communication skills.
  • Exceptional attention to detail and a demonstrated record of accuracy.
  • Strong organizational, multitasking, time-management, and prioritization skills.
  • Proficiency with Microsoft Excel for tracking, reporting, and data management.
  • Experience communicating with insurance companies.
  • Self-motivated, reliable, professional, and able to work independently with minimal supervision.
  • Experience with Xactimate is strongly preferred.
  • Experience with Restoration Manager or similar CRM/job-management software is preferred.
  • Experience in insurance restoration, construction, or property claims is preferred.
  • Reliable high-speed internet, backup internet, dedicated workspace, and computer capable of running multiple applications.
  • Ability to maintain consistent working hours and excellent attendance.

Benefits

  • Direct client relationship and communication.
  • Payments are made directly by the client.
  • Vacation leave and holiday scheduling aligned with client policies and business needs.
  • Remote work setup with dedicated workspace requirements.

Interested in this position?

Apply directly on the company website

Apply Now

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