RemoteLeaf Logo
Log in Sign up

Office and Project Coordinator

2 hours, 17 minutes ago
Philippines
Contract
Mid Level
Project Coordinator
Operations
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 31

Description

  • Manage general office administration and day-to-day operational support.
  • Coordinate meetings, calendars, travel, and team logistics.
  • Prepare correspondence, reports, presentations, and project documentation.
  • Support onboarding and administration for employees and subcontractors.
  • Maintain registers, records, and filing systems.
  • Assist with procurement, purchase orders, invoices, and supplier coordination.
  • Support compliance documentation and general business administration activities.
  • Liaise professionally with clients, suppliers, and project stakeholders.
  • Prepare bids and project proposals for clients and public tenders.
  • Provide executive assistance to the Managing Director, including diary, inbox, and priority management.
  • Coordinate project administration, document control, records, milestones, and reporting support across multiple rail and infrastructure projects.

Requirements

  • 3–5 years of experience in an administration, office coordination, or executive support role.
  • Demonstrated ability to support senior stakeholders, including diary and inbox management.
  • Strong organisational and time management skills with the ability to juggle competing priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail and a proactive, self-driven work style.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Comfortable working autonomously in a fast-paced, dynamic environment.
  • Experience maintaining records, registers, and filing systems.
  • Professional and discreet, with the ability to handle confidential information with integrity.
  • Experience in rail, infrastructure, engineering, or construction industries is highly regarded.
  • Exposure to project coordination or project delivery environments is preferred.
  • Familiarity with document control systems or project management platforms such as Aconex, Procore, or MS Project is preferred.
  • Experience supporting a Managing Director or C-suite executive is preferred.
  • Relevant qualifications in Business Administration, Management, or a related field are preferred.

Benefits

  • AU$1,400 - AU$1,900 per month salary.
  • Work schedule of 8:00AM - 5:00PM AEST.
  • Independent contractor arrangement.
  • Opportunity to grow into broader project coordination responsibilities over time.
  • Exposure to project delivery activities across engineering and safety projects.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

A

Remote Travel & Event Planner | Entry Level

Aisle and Abroad Travel & Tourism

Remote-based Event & Travel Planning Coordinator role with Deidre focused on organizing event logistics, travel scheduling, and client coordination in an online environment.

United States Full-time Entry Level Project Coordinator
$45k-$65k
36 minutes ago
Upstream Rehabilitation

Patient Care Coordinator - Remote (Temporary - 3 Month Assignment)

Upstream Rehabilitation 251-1K Health Care Providers & Services

Upstream Rehabilitation is hiring a remote temporary Patient Care Coordinator to support outpatient clinics with referral processing, scheduling, insurance verification, and patient communication.

United States Full-time Junior Customer Support Project Coordinator
$33k-$37k
2 hours, 3 minutes ago
New Era Technology US

Product Delivery Coordinator - Remote

New Era Technology US 1K-5K IT Services

New Era Technology is hiring a Product Delivery Coordinator to support nationwide Zoom and Polycom phone deployments for a financial institution’s retail branches.

United States Full-time Junior Project Coordinator
$54k-$65k
Monday.com
6 hours, 23 minutes ago
Cogstate

Coordinator, Clinical Operations (West Coast)

Cogstate 51-250 Internet Software & Services

Cogstate is hiring a Clinical Operations Coordinator to support the operational delivery of clinical trial services across rater training, clinician network management, data management, and scale logistics.

United States Full-time Junior Project Coordinator
$50k-$60k
6 hours, 38 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers