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Vendor Management Systems (VMS) Coordinator

14 hours, 39 minutes ago
Argentina, Peru
Full-time
Junior
Operations Specialist
Project and Program Management
ERP Git
Apply Now
CookUnity

CookUnity

CookUnity is a prepared meal delivery service by award-winning chefs, offering flexible meal plans nationwide. With hundreds of gourmet options, customers can choose meals based on their preferences and dietary needs, enjoying restaurant-quality dishes...

Hotels, Restaurants & Leisure
251-1K
Founded 2015
$1M raised
View All Jobs 22

Description

  • Own the day-to-day administration of the TraceGains vendor management platform.
  • Set up and maintain supplier profiles, item records, specifications, and documentation workflows.
  • Initiate supplier onboarding and track documentation submission status.
  • Follow up with suppliers to ensure records are complete and accurate.
  • Upload, organize, and maintain supplier documentation, including specifications, certifications, COAs, and regulatory records.
  • Manage version control, expiration tracking, and data accuracy within the platform.
  • Perform data cleansing and migration from spreadsheets or legacy tools into TraceGains.
  • Support standardization of templates and system-based workflows.
  • Coordinate with Procurement, Supply Chain Operations, and QA/Regulatory teams on onboarding progress and documentation gaps.
  • Provide visibility into supplier compliance status and support reporting needs.
  • Identify opportunities to improve workflows, strengthen data integrity, and increase system utilization.

Requirements

  • 1–3 years of experience working with a Vendor Management System (VMS) or supplier compliance platform.
  • Hands-on experience with TraceGains is strongly preferred.
  • Strong written English communication skills for supplier-facing communication.
  • Experience with similar platforms such as FoodLogiQ, SafetyChain, or equivalent tools may be considered.
  • Experience onboarding suppliers or managing supplier documentation workflows.
  • Intermediate to advanced Google Sheets or Excel skills.
  • High attention to detail and ability to manage multiple workstreams simultaneously.
  • Experience in food manufacturing, meal production, or food distribution companies is preferred.
  • Familiarity with ingredient specifications, COAs, and regulatory documentation is preferred.
  • Experience supporting ERP or procurement system integrations is preferred.
  • Experience writing or contributing to SOP documentation is preferred.
  • Must be based in Lima, Peru or Buenos Aires, Argentina, and work fully remote.

Benefits

  • Paid in USD.
  • Fully remote work.
  • 15 days of vacation from the start date.
  • 16 fully paid Argentine holidays.
  • Monthly healthcare stipend to choose your preferred provider.
  • 4-week paid sabbatical after 5 years with CookUnity.
  • Paid family leave.
  • Compassionate leave of 3–5 days as needed.
  • Access to a customizable benefits platform with learning opportunities, wellness memberships, delivery apps, and more.
  • Personalized English coach.

Interested in this position?

Apply directly on the company website

Apply Now

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