Accounts Payable Manager (AP Manager)

1 week, 3 days ago
Full-time
Senior
Finance and Accounting
Convergent Research

Convergent Research

Convergent Research enables fundamental research at scale, pursuing technically ambitious projects with a full-time team. It produces high-impact public goods for science and technology through finite-duration efforts.

Professional Services
11-50

Description

  • Manage the full accounts payable cycle across multiple entities, including invoice intake, coding, approval routing, payment execution, and reconciliation.
  • Maintain vendor master data and ensure AP documentation such as W-9/W-8 forms, contracts, and purchase orders is complete and audit-ready.
  • Enforce internal controls, approval thresholds, and three-way match requirements in line with company policy and procurement guidelines.
  • Run accurate and timely payment cycles and coordinate payment timing with the Finance team for significant disbursements.
  • Serve as the primary point of contact for vendor inquiries, billing disputes, and AP-related internal requests.
  • Reconcile vendor statements, monitor AP aging, and resolve outstanding issues proactively.
  • Own AP close activities, including accruals, aging review, and balance sheet reconciliations, and deliver monthly close items on time.
  • Support external audits by organizing documentation and responding directly to AP-related auditor inquiries.
  • Manage 1099 preparation and filing and support VAT coding for UK entities as needed.
  • Champion AP process improvements, maintain policy and procedure documentation, and support adoption of spend management tools such as Ramp.

Requirements

  • Seasoned AP professional with prior ownership of an accounts payable function.
  • Ability to work independently, prioritize tasks, and execute without close supervision.
  • Strong attention to detail and a low tolerance for errors.
  • Comfort working with high transaction volumes while maintaining quality.
  • Clear written and verbal communication skills for vendor disputes, internal inquiries, and audit requests.
  • Strong organizational skills and ability to manage competing priorities and deadlines.
  • Comfort with ambiguity and experience building processes where none yet exist.
  • Proficiency in Google Sheets or Microsoft Excel.
  • Experience with tools such as Ramp, Payhawk, QuickBooks, and Ironclad.
  • Ability to quickly learn new systems and proactively surface issues and solutions.

Benefits

  • Competitive salary of $73,000-$104,000.
  • Up to a 6% 401(k) match.
  • Top-tier medical, dental, and vision insurance with most options fully covered for employees and dependents.
  • Company-paid life insurance, AD&D, long-term disability, and short-term disability insurance, plus voluntary supplemental options.
  • 19 holidays, including a full week off at the end of the year.
  • 3 weeks of PTO with tenure increases, plus separate sick leave and parental leave.
  • Generous fertility benefits and childcare reimbursement.
  • Education and professional development benefits.
  • Wellness allowance for fitness and wellness activities.
  • Three offsite team retreats per year and additional opportunities to meet teammates in person.

Interested in this position?

Apply directly on the company website

Apply Now

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