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Drive to Zero Project Coordinator

1 month ago
Mexico
Full-time
Mid Level
Project Coordinator
Project and Program Management
Git Monday.com
Apply Now
CALSTART

CALSTART

CALSTART accelerates growth of the clean transportation technology industry by bringing together over 210 members, from startups to Fortune 100 firms, to innovate, create jobs, and reduce pollution. As a national nonprofit consortium with offices acros...

Professional Services
51-250
Founded 1992
View All Jobs 11

Description

  • Plan and coordinate timelines, materials, and deadlines for major global and regional events, including in-person and virtual convenings.
  • Coordinate internal team participation in events by preparing briefing materials and leading debrief sessions.
  • Support outreach to potential event sponsors and help manage sponsor relationships.
  • Monitor project timelines, track follow-ups, and support stakeholder outreach and internal deliverables.
  • Coordinate event logistics by inviting panelists, tracking submissions, and ensuring timely responses from staff and participants.
  • Facilitate internal project tracking and team check-ins to maintain progress and accountability.
  • Arrange travel logistics for senior staff and representatives attending international events.
  • Support meeting scheduling, agenda development, note-taking, and preparation of briefing materials for internal and external meetings.
  • Maintain organized records and documentation across systems, including presentations and annual reports, with version control and clear labeling.
  • Coordinate internal communications to keep the team aligned on priorities, updates, and deadlines.

Requirements

  • 3-5 years of professional experience.
  • Bachelor’s degree.
  • Strong project management, organizational, and time management skills with the ability to handle multiple priorities.
  • Excellent proactive communication and interpersonal skills, including experience engaging with high-level stakeholders in a fast-paced environment.
  • Detail-oriented with the ability to track deadlines, follow up on key tasks, and maintain well-organized records.
  • Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, Teams, and Planner.
  • Experience with videoconferencing tools such as Zoom and Teams.
  • Experience with project management tools such as Monday and Planner.
  • Experience with event coordination, international partnerships, or stakeholder engagement in an international setting.
  • Fluency in Spanish or French (preferred).
  • Prior experience in policy, sustainability, or international collaboration settings (preferred).
  • Experience incorporating AI tools for workflow optimization (preferred).
  • Experience working in multicultural, multilingual settings with an international community (preferred).

Benefits

  • $40,000 - $47,000 annual salary.
  • 100% company-paid comprehensive medical, dental, vision, short-term disability, long-term disability, and life insurance.
  • Retirement plan with generous company contributions.
  • FSA for health and dependent care.
  • 3 weeks of vacation time in the first year.
  • 11 paid company holidays.
  • Paid sick time and paid family leave.

Interested in this position?

Apply directly on the company website

Apply Now

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