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Resource Assistant (Workflow management)

46 minutes ago
India
Full-time
Mid Level
Project Coordinator
Project and Program Management
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Brandtech+

A global collective focused on creative production and content services, specializing in film, CGI, motion design, digital, and print.

Marketing services
501-1000
View All Jobs 48

Description

  • Handle resource bookings and scheduling across EMEA.
  • Communicate with project managers about project resource requirements.
  • Update and maintain resource planner accuracy.
  • Coordinate resource allocation, availability, utilisation, capacity, and forecasting.
  • Flag resource conflicts, constraints, and data discrepancies.
  • Support onboarding and offboarding administration for EMEA team members.
  • Coordinate account access requests, building access, and system access requests.
  • Maintain onboarding/offboarding documentation, checklists, and completion tracking.
  • Coordinate kit requests, deployment, retrieval, inventory, and asset records.
  • Track training completion, coordinate training logistics, and support access to training platforms.
  • Provide administrative support for freelance and supplier tasks, including supplier onboarding and assignment tracking.
  • Generate resource reports, dashboards, and KPI tracking across systems.

Requirements

  • 4+ years of experience in a creative or production agency environment.
  • Background in project delivery and resource management.
  • Strong people coordination and communication skills.
  • Excellent organisational skills and attention to detail.
  • Advanced proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
  • Strong data entry and reporting capabilities.
  • Ability to read and understand timing plans and dependencies.
  • Experience with the OMG system is highly advantageous.
  • Capability to use AI tools for role-specific tasks is advantageous.
  • Ability to work independently, prioritise effectively, and know when to escalate decisions.

Benefits

  • Remote working in India until further notice.
  • Opportunity to work with a global team supporting 300+ clients across 40+ countries.
  • Exposure to cutting-edge AI technology and AI-driven workflows.
  • Inclusive, equal opportunity work environment.
  • Commitment to sustainability and science-based emissions reduction targets.

Interested in this position?

Apply directly on the company website

Apply Now

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