Administrative Assistant (GYM)

3 hours, 31 minutes ago
Blue Coding

Blue Coding

Blue Coding connects companies with top software development talent in Latin America, offering nearshore staff augmentation and outsourced engineering teams tailored to meet business needs.

Internet Software & Services
51-250
Founded 2014

Description

  • Track vessel certificate and registration renewals to maintain fleet compliance.
  • Prepare and submit flag state filings, class renewals, regulatory plans, and related documentation.
  • Coordinate surveys, inspections, and audits with class societies and port state authorities.
  • Maintain organized digital and physical vessel files and monitor crew certificate expirations.
  • Prepare customs documentation for vessel arrivals and departures, including crew and passenger manifests.
  • Liaise with customs agents, port authorities, and flag state representatives on regulatory formalities.
  • Book flights, hotels, ground transport, and manage travel changes for crew, managers, surveyors, and technicians.
  • Coordinate visa applications and travel documents for international crew movements.
  • Research, secure, and confirm marina berths worldwide while tracking reservations and arrival details.
  • Request and compare vendor quotes, manage mail and courier shipments, and maintain contact databases for vendors and maritime authorities.

Requirements

  • Must be based in the Dominican Republic.
  • 2+ years of experience in an administrative, operations, or coordination role.
  • Excellent written and verbal communication in English.
  • Strong organizational skills and ability to manage competing deadlines.
  • Proficiency in Google Workspace or Microsoft Office, including Docs, Sheets, Drive, and Calendar.
  • Self-motivated, detail-oriented, and able to work independently.
  • Background in maritime, yachting, aviation, or luxury hospitality is preferred.
  • Familiarity with boats is a plus.
  • Knowledge of maritime regulations is preferred.
  • Fluent English is a plus.

Benefits

  • Fully remote work from anywhere in the listed country.
  • Opportunity to work on international operations and maritime logistics.
  • Exposure to a highly international team supporting global fleet operations.

Interested in this position?

Apply directly on the company website

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