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Personal Assistant (Spanish & English Speaking)

22 hours, 37 minutes ago
Colombia, Philippines, South Africa
Full-time
Mid Level
Virtual Assistant
Operations
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 7

Description

  • Make outbound calls and coordinate appointments with clients, vendors, and partners in Spanish and English.
  • Manage and respond to emails with clear communication and timely follow-ups.
  • Take accurate notes, maintain records, and update Google Docs and Sheets.
  • Capture screenshots or data from different sources and organize them in shared folders or Google Docs.
  • Create and maintain timesheets for ongoing projects.
  • Track team hours, compile weekly or monthly totals, and report summaries accurately.
  • Record and track incoming and outgoing payments.
  • Maintain organized financial documentation in Google Sheets.
  • Coordinate with an accountant or bookkeeper to provide reports or verify transactions.
  • Use Xero for basic data entry, expense reconciliation, or invoice tracking.

Requirements

  • Fluent in Spanish and English, both verbal and written.
  • Proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.
  • Proficient in Google Workspace, including Docs, Sheets, Drive, and Gmail.
  • Experience with Xero or similar accounting software.
  • Strong spreadsheet skills, including formulas, data entry, sorting, and summaries.
  • Excellent communication skills via phone and email.
  • Strong attention to detail and organization.
  • Reliable internet connection and ability to work independently with minimal supervision.
  • Background in bookkeeping is preferred.
  • Previous experience supporting a business owner or entrepreneur is preferred.
  • Experience in operations or client coordination is preferred.
  • Based in the Philippines is preferred due to time zone alignment.

Benefits

  • $800 to $1,100 per month compensation.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $300 tenure bonus every 6 months.
  • $500 entry in a monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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