Executive Assistant / Project Coordinator

1 hour, 49 minutes ago
Full-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Coordinate tenants and community partners for property activations and quarterly events.
  • Track deliverables and follow up to ensure tasks are completed on time.
  • Submit special event permits with the city.
  • Organize logistics for project initiatives and related workflows.
  • Communicate with nonprofits and community partners to support timely completion of responsibilities.
  • Provide invoicing, billing, and payment tracking support.
  • Maintain organized records and assist with basic bookkeeping and utility billing reconciliation.
  • Perform general executive administrative support tasks.
  • Manage and update tasks in ClickUp and respond to task-related questions.
  • Draft and manage professional email communications as a primary coordination channel.

Requirements

  • Strong organizational and time management skills.
  • High attention to detail.
  • Excellent written communication skills.
  • Ability to work autonomously with minimal hand-holding.
  • Experience with project coordination or executive administration.
  • Comfort handling invoicing, billing, and light bookkeeping tasks; training provided if needed.
  • Experience with ClickUp is preferred, but candidates must be comfortable learning it quickly.
  • Background in project management is preferred.
  • Experience supporting real estate or community-based initiatives is preferred.
  • Basic accounting or bookkeeping experience is preferred.

Benefits

  • Fully remote work.
  • Monthly salary of $800 to $1,100.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry monthly raffle.
  • Low-meeting, async-friendly work style.

Interested in this position?

Apply directly on the company website

Apply Now

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