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Executive Assistant

2 hours, 5 minutes ago
United States, South Africa
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
Aristo Sourcing

Aristo Sourcing

Aristo Sourcing: Leading outsourcing provider offering skilled virtual assistants to help businesses scale and grow cost-effectively.

Professional Services
11-50
Founded 2014
View All Jobs 20

Description

  • Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, file organization, and use of digital tools to improve efficiency.
  • Manage executive email, correspondence, and requests with professionalism and attention to detail.
  • Coordinate virtual meetings, prepare agendas, capture meeting notes, and track follow-up action items.
  • Prepare, review, edit, and format reports, presentations, proposals, and internal communications.
  • Assist with running insurance proposals and submitting applications for clients and insurance agents.
  • Support the insurance application process by following up on required items, documentation, and outstanding requirements.
  • Conduct or coordinate screening calls as needed and monitor cases through approval and policy issuance.
  • Track case status, deadlines, and deliverables to ensure timely completion.
  • Serve as a liaison among executive leadership, internal teams, insurance agents, clients, and external partners.
  • Maintain organized, compliant, and secure digital filing systems and client records.
  • Assist with project coordination, operational tasks, and special initiatives as assigned.
  • Anticipate executive and operational needs and identify opportunities to improve workflows and efficiency.

Requirements

  • Proven experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or in a similar role supporting senior or executive leadership.
  • Strong operations background with the ability to manage workflows, track cases, and support cross-functional processes.
  • Ability to handle highly sensitive and confidential information with accuracy and discretion.
  • Strong technical proficiency with Microsoft 365, Teams, document management systems, and virtual meeting platforms.
  • Exceptional professionalism and detail orientation.
  • Understanding of business operations and insurance-related workflows.
  • Ability to work fully remote during US East Coast hours.
  • Experience working in a regulated environment (preferred).

Benefits

  • Fully remote work arrangement.
  • US East Coast working hours.
  • Compensation of $1,400.00.

Interested in this position?

Apply directly on the company website

Apply Now

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