Executive Assistant (Latin America)

1 month ago
Full-time
Mid Level
Operations
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised

Description

  • Create and send statements/invoices, track payments, and record company expenses.
  • Gather market and industry data, prepare comparative analyses, reports, and presentation slides.
  • Store, organize, and maintain documents, files, and company data.
  • Perform data entry tasks such as preparing lead lists, meeting minutes, transcribing recordings, and compiling payroll information.
  • Research products, purchase goods, and secure samples as required.
  • Update and maintain CRM information for marketing and sales campaigns.
  • Monitor projects, conduct internal communications, and coordinate cross-team information flow.
  • Manage calendars and scheduling to prevent conflicts and ensure clients and executives are prepared for meetings.
  • Arrange travel itineraries, book hotels and rental cars, and handle related logistics.
  • Handle incoming/outgoing calls and emails, follow up on correspondence, organize inboxes per client preferences, and perform ad hoc administrative tasks.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.).
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal.
  • Strong organizational and time-management skills and a proactive attitude with willingness to be trained.
  • Tech-savvy and familiar with desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling tools (e.g., Google Calendar).
  • Required equipment and connectivity: USB noise-canceling headset, working webcam, computer with at least 1.8 GHz processor and 4 GB RAM, main internet ≥25 Mbps (cable) and backup ≥10 Mbps.
  • Availability to work US hours, 20–40 hours per week (remote role).

Benefits

  • Competitive monthly salary range: Entry up to $1,090; Intermediate up to $1,260; Expert up to $1,640.
  • Performance incentives.
  • Paid training and upskilling opportunities.
  • 100% work-from-home (remote) role with US-hour scheduling.
  • Inclusive, exceptionally supportive team and opportunities for career growth.
  • Holiday and overtime pay.
  • Fun work environment and job stability.

Interested in this position?

Apply directly on the company website

Apply Now

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