Event Coordinator (Remote -Based in Vietnam)

1 month ago
Contract
Junior
Project and Program Management
Visit.org

Visit.org

Visit.org offers purpose-driven employee engagement experiences through immersive travel experiences hosted by do-good organizations worldwide, aligning with the U.N.'s Sustainable Development Goals for socially accountable workplaces.

Consumer Services
51-250
Founded 2015
$0M raised

Description

  • Facilitate event booking requests from corporate partners and the account management team.
  • Manage daily communications with nonprofit organizations to confirm booking details.
  • Coordinate event details and changes with internal and external stakeholders.
  • Communicate with corporate partners to collect required event-level information.
  • Draft room layouts, suggest floor plans, and support event execution preparations.
  • Learn the Visit.org platform experiences and become an internal subject matter expert.
  • Collaborate on event production tasks including hosts, calendar management, booking confirmations, and scheduling logistics.
  • Train, onboard, and prepare the on-site events team.
  • Maintain a feedback loop with cross-functional teams and suggest process improvements.
  • Identify risks and develop solutions to keep events on schedule and successful.
  • Provide immediate support to clients and the team on the ground.
  • Support local travel for nearby on-site events when needed and willing.

Requirements

  • 1-2 years of experience in event management, preferably with large-scale events.
  • Experience coordinating and managing communications across multiple projects at once.
  • Strong organizational skills and attention to detail.
  • Background in customer success or another client-facing role.
  • Excellent communication and interpersonal skills.
  • Experience working in a fast-paced startup environment.
  • Proficiency in Shopify is a plus.
  • Proficiency in English and a second language is a plus.
  • Strong desire for growth and learning, with awareness of industry and management trends.
  • Remote contract role based in Vietnam, up to 40 hours per week, with working hours from 12 pm to 9 am GMT+7 (adjusted for team meetings).

Benefits

  • Competitive pay.
  • Mission-aligned company events and volunteering opportunities.
  • Inclusive and exciting startup culture.
  • Culture Club and other employee community activities.

Interested in this position?

Apply directly on the company website

Apply Now

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