Virtual Assistant - Operations & Administration Support (Healthcare)

2 hours, 58 minutes ago
Part-time
Junior
Operations
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Organise and standardise SOPs, policies, forms, templates, and other operational documents across multiple sites.
  • Maintain document version control, consistency, and accuracy across healthcare entities.
  • Identify inconsistencies in documentation and recommend process improvements.
  • Ensure documentation aligns with compliance standards in a regulated medical environment.
  • Raise invoices in Xero and process billing data through structured workflows.
  • Assist with invoice preparation and support reconciliation processes as required.
  • Manage receipts and assist with tax-related documentation.
  • Collate and organise structured data for administrative use.
  • Provide administrative support across multiple related entities.
  • Communicate with contractors via email when required.

Requirements

  • Experience in administration, document control, or office support roles.
  • Strong organisational skills and high attention to detail.
  • Ability to handle repetitive, process-driven tasks with consistency.
  • Strong written English communication skills.
  • Experience working in regulated or compliance-driven environments is preferred.
  • Familiarity with Xero or accounting systems is preferred.
  • Comfortable working remotely within secure systems and following strict data privacy protocols.
  • Available to start on a part-time basis, 20-30 hours per week, with a gradual increase to full-time.

Benefits

  • Permanent work-from-home setup.
  • Day shift schedule aligned with Australian business hours.
  • Part-time schedule initially at 20-30 hours per week.
  • HMO coverage.
  • Annual leave.
  • 13th-month pay.
  • Government-mandated benefits.

Interested in this position?

Apply directly on the company website

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