Accounts Administrator

22 hours, 26 minutes ago
Full-time
Junior
Finance and Accounting
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Monitor company inboxes for incoming supplier invoices and download incoming documents.
  • Review and accurately code invoices, allocating them to the correct job, cost code, and project stage.
  • Enter invoices into the construction/accounting system (e.g., Xero or similar).
  • Match invoices to purchase orders where required and flag exceptions.
  • Reconcile supplier statements against processed invoices and identify missing invoices or discrepancies.
  • Follow up with suppliers via email for outstanding documents or discrepancies.
  • Maintain organised digital records of invoices and supplier statements.
  • Process entries within 24–48 hours and assist with backlog processing and general accounts data entry.
  • Keep the accounts system clean, accurate, and up to date.

Requirements

  • Experience in bookkeeping, accounts payable, or high-volume data entry roles.
  • Experience handling high volumes of invoices.
  • Experience reconciling supplier statements.
  • Strong attention to detail and accuracy (critical).
  • Ability to follow structured processes and systems.
  • Proficiency in Xero or similar accounting software.
  • Proficiency in Microsoft Excel or Google Sheets.
  • Familiarity with construction cost coding (preferred but not essential).
  • Experience using email management tools (Outlook/Gmail).

Benefits

  • Permanent work-from-home setup (remote).
  • Day shift aligned with Australian business hours.
  • Full-time position.
  • Health insurance (HMO).
  • Annual leave.
  • 13th-month pay.
  • Government-mandated benefits included.

Interested in this position?

Apply directly on the company website

Apply Now

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