Project Accounting Coordinator

1 month, 4 weeks ago
Full-time
Mid Level
Project and Program Management
TEECOM

TEECOM

TEECOM specializes in technology planning and integrated design for buildings, providing comprehensive engineering and project management services to create information-rich environments that enhance user experience and prepare clients for future techn...

Construction & Engineering
51-250
Founded 1997

Description

  • Review contracts, work authorizations, and amendments to capture key financial and administrative terms.
  • Set up new projects and project updates accurately in Vantagepoint based on executed contracts and internal requirements.
  • Maintain project data fields including client information, contract value, compensation type, billing terms, project manager assignments, phases, and labor categories.
  • Support invoice preparation, billing backup, and project closeout activities by keeping project records accurate and complete.
  • Monitor setup issues, status changes, and unbilled items that may affect billing, reporting, or project administration.
  • Communicate with Finance, Project Managers, and other internal teams about missing information, setup questions, and record changes.
  • Perform routine quality checks to ensure project data is complete, accurate, and up to date.
  • Support audits, reviews, and process improvement efforts by helping maintain documentation and refine procedures.
  • Assist with project closeout tasks, including final bill review, outstanding balance follow-up, and inactive project cleanup.
  • Provide cross-functional support on project setup, maintenance requests, special projects, and workflow cleanup as needed.

Requirements

  • Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
  • 3-5 years of experience in accounting, project accounting, contract administration, billing, or a related role preferred.
  • Experience with ERP or project accounting systems; Deltek Vantagepoint experience preferred.
  • Experience supporting architecture, engineering, consulting, or other professional services environments is a plus.
  • Demonstrated understanding of project-based accounting, billing concepts, contract administration, and project financial data.
  • Strong attention to detail, organization, prioritization, and follow-through across multiple projects and requests.
  • Strong written and verbal communication skills with the ability to document information clearly and collaborate across teams.
  • Proficiency in Microsoft Excel, Microsoft Office applications, and project accounting or ERP systems.
  • Comfort learning new tools and applications as needed.
  • Must be eligible to work in the United States; visa sponsorship is not available.

Benefits

  • $65,000 - $80,000 annual salary.
  • Medical, dental, and vision insurance for employees and dependents.
  • Basic and voluntary life insurance.
  • Short-term and long-term disability coverage.
  • 401(k) plan with profit-sharing contributions.
  • Paid parental leave.
  • Lifestyle and legal benefits, plus pet benefits.
  • Performance-based bonuses.
  • Flexible time off for full-time exempt team members.
  • Nine scheduled paid holidays.

Interested in this position?

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