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Executive Assistant

1 month ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
SupplyHouse.com

SupplyHouse.com

SupplyHouse.com is an online supplier specializing in plumbing, heating, and HVAC supplies, offering over 90,000 products at competitive prices while ensuring a low price guarantee and fast shipping to support professionals in the trades.

Building Materials
251-1K
Founded 2004
View All Jobs 5

Description

  • Organize and prepare meetings including gathering documents, managing logistics, attending, capturing minutes, and following up on action items.
  • Keep the CEO apprised of time-sensitive and priority issues and ensure appropriate follow-up.
  • Complete special projects such as preparing PowerPoint presentations, reports, spreadsheets, and meeting agenda materials.
  • Respond to and prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s).
  • Prepare, reconcile, and submit expense reports for C-suite members.
  • Draft, review, and send communications on behalf of the CEO and other C-suite members.
  • Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities.
  • Maintain strict confidentiality and manage sensitive records and documents for company executives.
  • Oversee corporate giving initiatives and manage the corporate giving budget.
  • Serve as backup/support for the NY Office Administrator to help ensure facilities are well-maintained and supplies are stocked.

Requirements

  • Bachelor’s degree in Business or a related field (preferred).
  • Minimum of 5 years supporting a senior executive or team in a fast-paced environment.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with collaboration tools like Slack or Teams.
  • Excellent written and verbal communication skills and professional correspondence experience.
  • Strong time-management skills and a proven track record of meeting deadlines.
  • Exceptional organizational skills with the ability to juggle multiple priorities and maintain focus under pressure.
  • Proactive, detail-oriented self-starter who is resourceful and adept at solving problems.
  • Collaborative team player with a friendly demeanor and ability to build productive working relationships at all levels.
  • Strong judgment, effective prioritization skills, confidentiality, and the ability to make well-informed decisions.
  • Must be authorized to work in the U.S.; willing/able to work remotely Mon–Fri 8:00 a.m.–5:00 p.m. EST and travel to Melville, NY up to 12 times per year (additional travel as needed).

Benefits

  • Comprehensive medical, dental, vision, and voluntary life insurance options.
  • 401(k) with up to 4% company match.
  • Paid vacation, sick time, and holidays.
  • Company-paid basic life insurance and long-term disability.
  • Company-provided equipment plus a one-time $250 work-from-home stipend.
  • $750 annual professional development budget.
  • $25 monthly Grubhub credit.
  • Participation in the Ownership for All program (financial benefit from company growth)

Interested in this position?

Apply directly on the company website

Apply Now

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