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Remote Administrative Support

3 weeks, 1 day ago
Philippines, Kenya
Full-time
Mid Level
Administrative Assistant
Customer and Technical Support
CRM
Apply Now
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50
View All Jobs 127

Description

  • Create subcontractor and vendor profiles in BuilderTrend as requested.
  • Send standard qualification request emails and track receipt of required documents.
  • Upload, organize, and activate vendor records once all required items are complete.
  • Maintain document naming conventions, folder structures, and expiration-date tracking.
  • Monitor estimating and preconstruction inboxes during assigned hours and file emails, quotes, and attachments to the correct project folders.
  • Manage prospect and preconstruction project folders, including version control, archiving, and closeout of lost projects.
  • Enter and update project data in Pipedrive using only information provided by internal staff.
  • Flag missing, unclear, or incomplete information for follow-up and escalate tasks outside defined procedures.
  • Communicate task completion and exceptions while maintaining confidentiality of pricing, contracts, and proprietary data.

Requirements

  • Strong administrative and document management experience.
  • High attention to detail and accuracy.
  • Ability to follow structured processes, checklists, and templates exactly as provided.
  • Excellent organizational and file management skills.
  • Clear written communication and reliable follow-through.
  • Comfortable working with cloud file systems and project folders.
  • Familiarity with BuilderTrend or similar construction/project management platforms (preferred).
  • Experience working with CRM systems such as Pipedrive (preferred).
  • Background supporting construction, estimating, or preconstruction teams (preferred).
  • Full-time availability.
  • Up to $6/hour compensation.

Interested in this position?

Apply directly on the company website

Apply Now

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