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Administrative Coordinator - #35137

4 hours, 21 minutes ago
Philippines
Full-time
Junior
Administrative Assistant
Operations
Apply Now
Recruitment & Search Agency - Headhunter in the Philippines

Recruitment & Search Agency - Headhunter in the Philippines

Manila Recruitment is a top recruitment agency in the Philippines, offering hiring solutions for executive search, IT, developers, managers, and specialized roles. With a database of over 250,000 candidates, we provide innovative headhunting services a...

Professional Services
11-50
Founded 2010
View All Jobs 42

Description

  • Coordinate with legal counsel on incorporation and business registration activities.
  • Prepare, collect, notarize, submit, and follow up on required documents.
  • Track registration milestones, permits, licenses, and compliance-related activities.
  • Liaise with government agencies and regulatory bodies as needed.
  • Serve as the local representative in the Philippines for administrative and operational matters.
  • Act as the primary local point of contact for external stakeholders.
  • Coordinate communication with banks, service providers, consultants, vendors, and overseas teams.
  • Schedule meetings, manage correspondence, and facilitate communication between local and international teams.
  • Maintain organized records of corporate documents, contracts, permits, and company files.
  • Prepare reports, status updates, and administrative documentation.
  • Manage incoming and outgoing correspondence and follow up on action items.
  • Support procurement, vendor management, office requirements, and ad hoc administrative tasks.
  • Assist with day-to-day operational activities as the company establishes its presence in the Philippines.
  • Implement administrative processes and best practices.
  • Escalate issues and coordinate resolutions with management and external advisors.

Requirements

  • Bachelor’s degree in business administration, management, communications, or a related field.
  • 2-5 years of experience in administration, office coordination, executive support, operations, or a similar role.
  • Strong fresh graduates with excellent communication and organizational skills may also be considered.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and time management skills with excellent attention to detail.
  • Ability to work independently with minimal supervision.
  • Resourceful, proactive, and able to manage multiple priorities simultaneously.
  • Proficiency in Microsoft Office and Google Workspace applications.
  • Reliable, trustworthy, and highly organized.
  • Willingness to travel within Metro Manila as required for banks, law firms, government agencies, and document processing.
  • Experience coordinating with government agencies, banks, legal firms, or professional service providers is preferred.
  • Familiarity with business registration processes, corporate documentation, or administrative compliance requirements is preferred.
  • Experience supporting remote or international teams is preferred.

Interested in this position?

Apply directly on the company website

Apply Now

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