Junior Accounts & Finance Administrator - India Remote

3 days, 12 hours ago
Full-time
Entry Level
Operations
QuantumLoopAi

QuantumLoopAi

QuantumLoopAi is a UK-based company that specializes in AI-driven communication solutions for the healthcare sector. The company focuses on developing bespoke AI Assistant solutions that utilize enterprise data for both internal and external communications. QuantumLoopAi is registered as a private limited company and was incorporated in September 2024. The flagship product of QuantumLoopAi is EMMA, an AI reception system designed for NHS GP surgeries. EMMA addresses key operational challenges by managing call handling efficiently, automating administrative tasks, and integrating seamlessly with NHS systems. The system is compliant with GDPR and NHS standards, ensuring data protection and security. QuantumLoopAi primarily serves NHS GP surgeries, targeting practice managers and administrative teams to enhance patient care and operational efficiency.

information technology & services
11-50
Founded 2023

Description

  • Raise and issue accurate client invoices using Xero.
  • Chase overdue invoices and follow up on outstanding balances with clients professionally.
  • Track payment statuses across Stripe, GoCardless, Revolut and bank records.
  • Update invoice and payment records within HubSpot CRM.
  • Maintain accurate client finance data and line items across all systems.
  • Cross-check sales data against invoicing instructions and flag discrepancies.
  • Liaise with internal sales and operations teams regarding billing queries and client account details.
  • Communicate professionally with clients about invoices, payments and account queries.
  • Draft clear, professional finance-related emails and maintain organized Excel trackers and reconciliation documents.
  • Escalate discrepancies, missing data or client issues promptly and follow internal processes and standard operating procedures.

Requirements

  • Exceptional Excel and spreadsheet skills, including trackers, formulas, data validation, reconciliations, reporting and error checking.
  • Highly organized with a strong habit of using checklists, maintaining trackers and managing deadlines carefully.
  • Exceptional attention to detail when handling financial data, invoice line items and record accuracy.
  • Strong written and spoken English for professional communication with UK-based teams and clients.
  • Strong common sense and problem-solving ability with the confidence to make practical judgement calls.
  • Calm and professional under pressure, including when dealing with frustrated clients or urgent issues.
  • Comfortable working remotely and aligned to UK business hours from 9:00 AM to 6:00 PM GMT/BST.
  • UK bank holidays observed.
  • Previous experience with Xero, HubSpot CRM, Stripe, GoCardless or Revolut is desirable.
  • Experience in invoicing, accounts receivable, financial administration, payment reconciliation, startup environments or customer service is desirable.

Benefits

  • Competitive package depending on experience.
  • Potential share options.
  • Full training on all systems and processes, with no prior finance experience required.
  • Professional development support, including conference attendance and CPD support.
  • Remote working with a collaborative, supportive team.
  • Opportunity to join one of the UK's fastest-growing healthtech companies at an early stage.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Accounts Payable Clerk

Robert Beech West Inc 1-10 staffing & recruiting

Robert is seeking an Accounts Payable Clerk to support finance operations by processing invoices, managing payments, and maintaining accurate records for vendors and internal teams.

3 hours, 20 minutes ago

NetSuite Accountant

StaffRight Careers 11-50 staffing & recruiting

StaffRight is hiring a detail-oriented Accountant to support a client’s day-to-day accounting operations, financial reporting, and reconciliations in NetSuite.

NetSuite
3 hours, 39 minutes ago

Finance & Accounting Associate

IBMC is hiring a Finance & Accounting Associate to support bookkeeping, reporting, and client account operations for its growing portfolio of international business and startup clients.

3 hours, 48 minutes ago

Sr. Accounting Analyst

CookUnity 251-1K Hotels, Restaurants & Leisure

CookUnity is hiring an Accounting professional to support the day-to-day accounting operations of its subsidiary, monthly close, and financial reporting in a collaborative finance team.

ERP NetSuite
4 hours, 52 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers