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Digital Systems & Operations Intern

1 hour, 20 minutes ago
Mauritius, Rwanda
Internship
Entry Level
Operations Specialist
Project and Program Management
Asana
Apply Now
ALU

ALU

ALU is a global company providing turnkey solutions and custom products to diverse industries worldwide.

Specialty Retail
251-1K
Founded 1987
View All Jobs 23

Description

  • Own the OPEX Asana workspace, including project structure, portfolio views, custom fields, rules, and automations.
  • Maintain the strategic project portfolio with up-to-date actuals, milestone completions, RAG status updates, owner assignments, and dependencies.
  • Update Asana daily with new tasks, sub-tasks, and projects from business reviews and team meetings.
  • Build and maintain portfolio dashboards and reporting views that provide leadership with a real-time view of initiative health.
  • Configure Asana automations to reduce manual work, including task routing, deadline reminders, and status escalations.
  • Own the OPEX team’s Google Drive architecture, including folder structure, naming conventions, access permissions, and version control.
  • Lead the institutional shared drive cleanup initiative by auditing folders, implementing role-based access logic, and migrating content.
  • Build and maintain the OPEX institutional wiki in Google Sites or Asana with process documentation, templates, and ways-of-working guides.
  • Configure and optimize the team’s AI notetaking tools, review meeting notes for accuracy, and ensure action items are captured correctly.
  • Audit and improve the team’s Slack setup, including channels, integrations, notification settings, and communication protocols.

Requirements

  • Currently completing or recently completed a degree in information systems, business, computer science, data analytics, project management, or a related field.
  • Hands-on experience with at least three of the listed tools, with genuine working proficiency rather than basic familiarity.
  • Experience building or managing a complex shared drive, Asana workspace, or similar system.
  • Comfort and active use of AI tools in personal or professional workflows.
  • Strong attention to detail and ability to notice when something is off.
  • Ability to work with urgency without sacrificing accuracy.
  • Self-directed, proactive, and able to solve problems before being asked.
  • Strong systems-thinking mindset and comfort creating structure in ambiguous situations.
  • Ability to learn new tools quickly and adapt without frustration.
  • Calm under pressure and able to handle issues as they arise.
  • Ownership-oriented mindset and commitment to doing work thoroughly.
  • Technical experience with Asana, including project management, portfolio views, automations, and reporting.
  • Technical experience with Google Workspace, including Drive, Sheets, Sites, Docs, Slides, and Calendar.
  • Technical experience with Slack, including workspace administration, integrations, and Workflow Builder.
  • Experience with AI notetaking tools such as Gemini, Otter.ai, or Fireflies, or equivalent tools.
  • Familiarity with document formatting and institutional communication standards.

Interested in this position?

Apply directly on the company website

Apply Now

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