Admin Executive Assistant

1 month ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities.
  • Facilitate clear communication between leadership, clients, and internal stakeholders.
  • Anticipate administrative needs to protect leadership bandwidth and maintain operational flow.
  • Maintain accurate, organized, and audit-ready documentation across systems and records.
  • Support compliance-sensitive operational processes aligned with ITAD workflows.
  • Track client requests, operational updates, and internal process changes.
  • Proactively identify and report inconsistencies in data, schedules, and documentation.
  • Verify names, dates, numbers, and records to prevent downstream operational or financial risk.
  • Work across systems (Google Workspace, Slack, CRM platforms) to maintain structured documentation and accessible records.
  • Ensure timely completion and closeout of all administrative workflows with no loose ends.

Requirements

  • 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles.
  • Proven track record of delivering precise, accurate work with strong follow-through.
  • Exceptional attention to detail and strong working memory.
  • Demonstrated ability to work independently and solve problems with limited guidance.
  • Ability to detect inconsistencies before they escalate into operational issues.
  • Strong understanding of how administrative errors impact financial, operational, or compliance outcomes.
  • Strong computer literacy with experience using Google Workspace, Slack, and CRM systems.
  • Excellent written and verbal communication skills in English.
  • High level of professionalism and confidentiality.
  • Available to work U.S. business hours in a remote, distributed team environment.

Interested in this position?

Apply directly on the company website

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