Executive Assistant to the CEO

8 hours, 6 minutes ago
Full-time
Senior
Project and Program Management
Health Care Providers & Services
1-10
Founded 1995

Description

  • Coordinate and document strategic meetings, including next steps, owners, and follow-up actions.
  • Manage cross-functional projects in ClickUp and maintain accountability across teams.
  • Track deliverables, dependencies, timelines, and deadlines across multiple initiatives.
  • Proactively identify delays, propose solutions, and adjust schedules as needed.
  • Maintain a central project calendar with visibility into major deadlines and milestones.
  • Manage the CEO’s calendar, prioritize meetings, and resolve scheduling conflicts.
  • Coordinate internal and external meetings across multiple time zones and prepare meeting briefs.
  • Monitor, organize, and prioritize the executive inbox, including drafting professional communications.
  • Draft and edit internal and external written materials such as emails, newsletters, blog posts, memos, templates, and onboarding documents.
  • Maintain SOPs, team handbooks, process documentation, reports, dashboards, and KPI tracking systems.
  • Plan travel logistics, itineraries, budgets, and event or conference coordination.
  • Support process improvements, automation initiatives, and evaluation of grant and partner-funded deliverables.

Requirements

  • Minimum 3 years of experience as an Executive Assistant supporting senior leadership or a CEO.
  • Background in mass communication, media, or content writing is preferred.
  • At least 2 years of experience working remotely in the Eastern Time Zone.
  • Exceptional organizational, time management, and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency with ClickUp, Microsoft Workspace, Zoom, and cloud-based file systems.
  • Strong initiative and independence in managing competing priorities.
  • Experience supporting virtual teams in a fully remote environment.
  • Fully remote availability.
  • Ability to work an approximately 50-hour work week from 9:00 AM to 5:00 PM EST.

Benefits

  • Salary range of $1,200 to $1,500 per month.
  • Competitive pay commensurate with experience.
  • Performance-based bonuses as the company grows.
  • Direct mentorship from the Founder and CEO.
  • 21 days of paid time off.
  • Health benefits in progress.
  • 13th month end-of-year bonus.

Interested in this position?

Apply directly on the company website

Apply Now

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